30 Best Asset Management Software for IT Teams in 2025
10 Best Asset Management Software Shortlist
Here's my pick of the 10 best software from the 30 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Keeping track of your organization’s assets—whether they’re physical equipment, software licenses, or digital resources—can feel like an endless game of catch-up. Maybe you’ve dealt with misplaced hardware, outdated software eating up your budget, or missed renewal dates that caused unexpected downtime. Poor asset management isn’t just frustrating—it can lead to inefficiencies, rising costs, and lost opportunities for growth.
Asset management software exists to solve these challenges. By giving you a clear, centralized view of all your assets, these tools help you track, optimize, and maintain them effectively. Over the years, I’ve worked with countless asset management tools, helping teams streamline operations, reduce waste, and stay on top of their resources. In this guide, I’ll share my top picks for asset management software, backed by real-world insights, to help you find the perfect solution for your organization’s needs.
What Is Asset Management Software?
Asset management in business is a systematic process to acquire, maintain, upgrade, and discard organizational assets.
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Asset management is broken down into two main categories: tangible assets and intangible assets. Tangible assets include any physical assets like real estate, vehicles, machines, tools, and inventory. Alternatively, intangible assets include software license agreements, intellectual property, databases, operational data, and organizational capital.
The most common asset management software used in businesses small and large includes four main categories: IT assets (hardware and software), fixed assets, enterprise assets, and digital assets.
Best Asset Management Software For IT Teams Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for managing global assets in 130+ countries | Free demo available | Flat rate user pricing, with a free version for businesses with up to 200 people | Website | |
| 2 | Best for asset and license management in one | Free trial available | Pricing upon request | Website | |
| 3 | Best for simplifying IT asset onboarding | Free trial available | From $0.21/node/month | Website | |
| 4 | Best for device movement visibility | Free trial available | From $1.30/month | Website | |
| 5 | Best for managing IT assets and fixed assets | 21-day free trial | From $19/user/month (billed annually) | Website | |
| 6 | Best for real-time remote asset monitoring and management | Free trial available | From $129/user/month (billed annually) | Website | |
| 7 | Best for preventive IT maintenance automation | Free plan available | From $28/user/month | Website | |
| 8 | Best budget-friendly fixed asset management tool | Free trial available | From $35/month (billed annually) | Website | |
| 9 | Best for advanced inventory management | Free demo available | Pricing upon request | Website | |
| 10 | Best for managing corporate mobile devices | 30-day free trial + Free plan available (up to 25 devices) | $495/50 devices (billed annually) | Website |
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Deel
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
New Relic
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.3 -
Checkmk
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7
Overviews Of The Best Asset Management Software For IT Teams
Here’s a summary of the top ten asset management for IT teams to help you understand each tool’s unique features, best use cases, price, and downsides so you can find the right one.
Deel is a comprehensive platform that integrates HR, payroll, immigration, and people development tools, making it a versatile solution for businesses of all sizes. In addition to these core functions, Deel offers a robust IT suite that addresses the challenges of managing IT operations for a distributed workforce.
Why I picked Deel: As a platform that manages IT operations in over 130 countries, Deel IT provides a unified solution for the procurement, deployment, tracking, and recovery of IT assets. Its unique combination of local expertise and global infrastructure allows companies to navigate complex regulations and logistics, ensuring that equipment is delivered quickly and securely. With real-time visibility and control over all IT assets, including those owned or leased from other vendors, Deel helps IT teams manage their global inventory efficiently.
Deel Standout Features and Integrations:
Standout features include a fully automated device setup process, where devices are pre-configured with necessary apps, software, and security controls before reaching employees. It also provides comprehensive support with global service-level agreement (SLA) backed repairs, loaner devices, and 24/7 support. Additionally, the platform's device refresh and upgrade automation feature ensures that equipment stays up-to-date.
Integrations include Microsoft Azure Active Directory, Okta, Google Workspace, Slack, Microsoft Teams, BambooHR, Workday, and SAP SuccessFactors.
Pros and cons
Pros:
- Supports equipment deployment in over 130 countries
- Helps automate asset workflows
- HR and IT asset management in one
Cons:
- Doesn't offer features beyond device management, like network and server management
- May not be ideal for teams with very complex IT asset needs
Setyl is a cloud-based IT management platform that provides comprehensive oversight of your organization's hardware assets, software applications, licenses, users, vendors, and expenditures—all within a single, centralized system.
Why I Picked Setyl: One thing I like is its ability to automatically detect and import assets, employees, and logins through integrations with your existing tech stack, such as HR packages, MDM, IDP, and IAM systems. This ensures that all hardware and software assets are accurately tracked without manual input. Another notable feature is Setyl's capability to track the complete lifecycle of your assets—from purchase to disposal. This allows you to monitor asset status, location, and more, ensuring that your inventory is always up-to-date and that assets are utilized efficiently throughout their lifespan.
Standout features & integrations:
Standout features include the ability to assign and recover equipment and access from employees during onboarding and offboarding processes, ensuring that assets and licenses are appropriately allocated and retrieved. It also offers shadow IT auto-detection, which exposes unauthorized applications that may threaten data security and waste budgets.
Integrations include Google Workspace, Microsoft 365, Atera, CDW, CrowdStrike, JumpCloud, NetSuite, Slack, BambooHR, ADP Workforce Now, Zendesk, Jira Service Management, and Workday.
Pros and cons
Pros:
- Software and hardware asset management in one
- Assistance with setup offered as standard
- Unlimited assets included in price
Cons:
- Doesn’t offer the complex functionalities that may be needed for large enterprise organizations
- No native mobile app
InvGate Asset Management is an IT asset management solution designed to help your team discover, track, and manage hardware, software, and cloud assets. It provides a unified view of your entire IT inventory, enabling better control over assets and informed decision-making.
Why I picked InvGate Asset Management: InvGate Asset Management makes it easy to get started by offering several onboarding methods — including Agent-based installations, Agentless network discovery, manual asset creation, and integrations with third-party systems like Lansweeper and FileWave. The platform also lets you automate asset lifecycle management. It helps IT teams track hardware assets from procurement to disposal while leveraging smart automation to enforce policies and categorize assets. Additionally, custom asset fields let you tailor the inventory to your organization’s exact tracking needs—from procurement details to usage and compliance.
InvGate Asset Management Standout Features and Integrations:
Standout features include the configuration management database (CMDB), which visually maps relationships between assets, providing clarity on dependencies within your IT infrastructure. Additionally, the automation capabilities allow you to set rules for routine tasks, reducing manual workloads. InvGate also offers multiple inventory creation methods (like Agent, Agentless, manual input, and third-party integrations) to match your organization's structure and needs.
Integrations with tools like Lansweeper, FileWave, Microsoft Active Directory, and Okta streamline onboarding by automatically importing existing asset data.
Pros and cons
Pros:
- Comprehensive asset discovery and inventory capabilities
- Centralized contract management
- Effective software license management
Cons:
- Setup may require technical expertise
- Could offer more native integrations
Prey is a device tracking and security tool designed to help you monitor, manage, and protect your organization's assets. By installing Prey on your devices, you gain the ability to track their locations, secure sensitive data, and manage your fleet effectively.
Why I picked Prey: I picked Prey as a good asset management software because of its active tracking and geofencing features, which let you monitor devices in real time and get alerts when they enter or leave designated areas. This helps you keep tabs on assets and react quickly if something goes wrong. You also get visibility into device movement history, so it's easier to audit usage or investigate issues. These tools make it simple to manage and protect your assets no matter where they're located.
Prey Standout Features and Integrations:
Standout features include custom wipe, which allows you to remotely delete sensitive data from a device, protecting your organization's information in case of loss or theft. The remote encryption feature enables you to encrypt data on Windows devices, adding an extra layer of security to your assets. Additionally, the factory reset option lets you restore a device to its original settings remotely, ensuring that any compromised data is thoroughly removed.
Integrations include CloudEagle, ServiceNow, and Okta.
Pros and cons
Pros:
- Effective device location tracking
- Includes remote functions, like encryption and factory reset
- Good for managing multiple devices across locations
Cons:
- Activity logs and history only date back a month
- Automations limited to the full suite
Freshservice is one of the leading IT asset management platforms (ITAMs) in the world. The ITAM helps CTOs keep their IT assets under control, such as hardware and software, including fixed assets like vehicles and machines
Why I picked Freshservice: It’s one of the easiest platforms to use when you’re wanting to track all of your software, SaaS, computers, devices, and keep them maintained without much work.
Freshservice Standout Features and Integrations:
Standout features include automated reminders to enable proactive maintenance scheduling. This helps save a ton of time when you're wanting to keep your assets up-to-date and to improve asset life cycles. The platform helps with forecasting future maintenance and costs to help manage expenses to improve your profit margins. Plus, you can manage your inventory, purchase orders, and relationship mapping.
Integrations include Dropbox, Jira, Freshdesk, Bomgar, CloudWatch, Quickbooks, Zapier, Zoom, Freshbooks, and Microsoft Teams.
Pros and cons
Pros:
- Mobile app for barcodes or QR code scanning
- User-friendly platform
Cons:
- API can be a bit complicated
Syncro is a comprehensive platform designed to assist Managed Service Providers (MSPs) in managing their clients' IT systems efficiently. It offers features like remote access, RMM tools, PSA software, and security integrations.
Why I picked Syncro: Syncro allows users to remotely monitor organizational devices and assets in real-time, providing alerts when issues arise. This proactive approach ensures that potential problems are identified and resolved before they escalate. Additionally, the software supports automated remediation, enabling actions such as ticket creation, SMS notifications, and script execution to be performed automatically when an alert is triggered.
Syncro Standout Features and Integrations:
Standout features include a robust IT ticketing system that can be customized to fit specific business workflows, AI-powered ticket management that intelligently routes tickets and provides technicians with relevant information to resolve issues, and PSA features that include flexible invoicing and payments, helpdesk functionalities, back-office automation, and detailed reporting.
Integrations include Acronis, Bitdefender, Proofpoint, Splashtop, Webroot, Worldpay (Element Express), Atera, Autotask, Cyberfish, Domotz, Emsisoft Anti-Malware, Flowroute, Hudu, Huntress, Invarosoft, and MailChimp.
Pros and cons
Pros:
- User-friendly interface
- Scales well with business growth
- Robust automation features
Cons:
- Ticketing system could be more robust
- Lacks customization options for dashboards and reporting
Limble is a cloud-based computerized maintenance management system (CMMS) and asset management platform. Originally designed to streamline maintenance operations in various industries, Limble offers features such as work order management, preventive maintenance, and inventory tracking.
Why I picked Limble: It provides robust tools for tracking and managing IT assets, ensuring that all hardware and software assets are accounted for and maintained properly. Limble's automated work order management system allows IT teams to schedule and prioritize maintenance tasks effectively, while its asset management capabilities ensure that equipment lifecycle information is readily available.
Limble Standout Features and Integrations:
Standout features include an intuitive dashboard that provides a real-time overview of all maintenance activities and customizable reporting that allows teams to generate detailed reports on various aspects of asset management. Preventive maintenance scheduling helps to automate routine maintenance tasks, reducing the likelihood of unexpected equipment failures.
Integrations include Zapier, QuickBooks, Salesforce, Microsoft Teams, Slack, Jira, ServiceNow, and Google Workspace.
Pros and cons
Pros:
- Robust features for tracking asset history and managing parts inventory
- Simplifies the creation, assignment, and tracking of work orders
- Accessible through mobile
Cons:
- Initial setup may require assistance
- Automated reporting could be more robust
EZOfficeInventory is fixed asset management software that allows you to keep track of your inventory, machinery, tools, vehicles, and more. The budget-friendly tool is great for small businesses looking for adequate software that fits within their budget.
Why I picked EZOfficeInventory: I consider this platform one of the best value asset tracking platforms available. While it isn’t the most robust platform, it offers everything a small business needs to track fixed assets efficiently, and it does it with a user-friendly platform.
EZOfficeInventory Standout Features and Integrations:
Standout features include both web-based and mobile asset management. You can track inventory, equipment, tools, and even depreciation with the platform. I like how it also comes with a user-friendly mobile app that lets users track and manage fixed assets on the go. It lets you scan QR, RFID, or barcodes from anywhere.
Integrations include Google Suite, Zendesk, and Zendesk Sunshine, Jira Service Desk, PingIdentity, Okta, OneDrive, and OneLogin.
Pros and cons
Pros:
- Asset availability calendar for easy reservation
- User-friendly platform
- Great value
Cons:
- No inventory retail management
- The mobile app can be a bit buggy
Asset Panda is an all-in-one asset management platform that allows you to track a variety of assets including IT assets, fixed assets, and more. The IT asset management platform features advanced inventory management techniques, which is perfect for organizations with thousands of SKUs.
Why I picked Asset Panda: I like how the software lets you bundle related equipment together in its asset-kitting system. Plus, its custom barcode creator allows you to easily add in new inventory in seconds.
Asset Panda Standout Features and Integrations:
Standout features include maintenance tracking, tool tracking, leased equipment tracking, and more. I consider this software to be one of the most versatile there is in terms of comprehensive asset management. I like how the platform can be customized to a wide range of industries like healthcare, construction, education, government, and nonprofits.
Integrations include Microsoft Active Directory, Azure Active Directory, Okta, OneLogin, Zendesk, ServiceNow, Lansweeper, and Google Workspace.
Pros and cons
Pros:
- Unlimited fields and configuration options
- Role-based permissions to protect sensitive data
- Asset kitting to bundle related equipment
Cons:
- Difficult to set up new users
- Takes some time to learn the platform
ManageEngine Mobile Device Manager Plus is a practical asset management system created specifically to organize and manage all mobile devices within your organization. The Mobile Device Management (MDM) software is designed to manage smartphones, laptops, tablets, desktops, and more with software management included.
Why I picked ManageEngine: One of the most common fixed assets that organizations manage is mobile devices. I chose ManageEngine because they dedicate their entire software to this division of asset management to make it easy to organize, reserve, and secure the most vital tool of any business: smartphones.
Freshservice Standout Features and Integrations:
Standout features include setting company-wide restrictions, compliance with company policies on each device, and silently installing approved apps automatically. I like how accessible the software is as you can use it on any operating system like iOS, Android, Windows, Chrome OS, macOS, and iPad OS. One unique feature is the ability to remotely wipe all company data from the phone in the event of the device being lost or stolen.
Integrations include Zendesk, Zoho Creator, Zoho CRM, ServiceNow, and Spiceworks.
Pros and cons
Pros:
- Tracks app usage
- Lost or stolen phones can have company data wiped remotely
- On-premise and cloud-based services available
Cons:
- Cloud-based version can be buggy
- User interface can be a bit tricky to navigate
Other Options
Here are a few more options that didn’t make the asset management software shortlist but are still worth considering:
- Flexera
ITAM for large organizations
- HxGN EAM
Enterprise asset management software to extend asset life cycle
- AssetCloud
For managing identical software assets
- Snipe-IT
ITAM customization with an open API
- AssetTiger
User-friendly physical asset management
- Bynder
Digital asset management tool for scalability
- Workwize
For automated hardware workflows
- NinjaOne
ITAM for managed service providers
- GoCodes Asset Management
ITAM for construction and schools
- MaintainX
For maintaining physical equipment
- 4ALLPORTAL
DAM for OCR text recognition
- GLPI
Simple open-source asset tracking
- Zluri
For SaaS management
- Wedia
Marketing asset management for copyrights and licenses
- Sapphire
AI-powered ITAM
- TOPdesk
Visual ITAM
- Xyicon
ITAM for multiple locations
- SysAid IT Asset Management
For on-site hosting
- Zoho
For integrating with other Zoho tools
- InvGate Assets
ITAM for startups
Other IT Tech Software Reviews
Looking for more tech tools and systems? Here are a few more software reviews from The CTO Club Team:
- Cloud Platform as a Service
- API Tools
- Cloud Storage Software
- Virtualization Software
- Infrastructure as Code Tools
- PaaS Services
- Cloud Security Tools
- Devops Monitoring tools
Selection Criteria for Asset Management Software
Here’s a summary of the main selection and evaluation criteria I used to curate my list of the best asset management software in 2023:
Core Functionality
While assessing the different asset management tools, I wanted to ensure they provided a few core components:
- Track all software licenses
- Store key data on software or hardware
- Mobile device management
- License expiration notifications
Keep in mind, this core functionality is only applicable to IT asset management software, so not all functions will apply to other asset management software types, like fixed asset management, digital asset management, and enterprise asset management.
Key Features
When analyzing the best asset management platforms on the market, there are a few key features that I had in mind. Most of the (ITAM) software listed above come equipped with most of these features:
- Software License Management: Software licensing management is the management, documenting, and tracking of software used in an organization. It’s important a tool has this ability so you can track whether the right licenses are being used on the correct terms to maximize your profit margins.
- Notifications and Alerts: Every asset management platform should feature some type of alerts or notifications. This is especially important when it comes to maintaining licensing or software. However, many tools also include notifications when physical assets like hardware or machinery need to be updated, maintained, or replaced.
Hardware Asset Tracking: Just as it's important to track intangible assets like software or licenses, companies need to know how they’re hardware is doing. This means being able to know when it’s time to update, upgrade, or replace tech like company laptops, smartphones, servers, and more. - Asset Lifecycle History: Another key component of asset management tools is the ability to take a look into an asset’s history. When was it created? Where was it sourced from? How much did it cost to purchase? When was it last updated or maintained?
Usability
Asset management software can be quite complicated if you’re not super tech-savvy. While it’s expected that someone with a tech background will likely be managing it, it’s important that the software is still easy to navigate.
For the list above, I gave preference to asset management software that can be easily adopted by anyone, whether you're a renowned CTO, a non-techy C-suite executive, or a new employee with no tech background who’s looking to check out a new asset at work.
Platforms that offer portals or the ability to set user permissions and access are crucial. If a platform has different versions based on industry (i.e. construction, healthcare, etc.) it also was given preference.
Anyone who needs to access the software needs to know what they’re looking for, so simplified and specific versions of the platform should be available to any employee in the organization.
Price
Asset management software pricing can vary quite a bit, especially if you’re a medium or enterprise business. However, it’s expected that most software will cost a few hundred dollars per month. Most asset management solutions don’t list their pricing publicly. It’s challenging to find basic or tiered pricing for most ITAMs, in particular. However, you can usually find software for as little as $39 per month and upwards of a few hundred dollars per month.
Software Integrations
Any asset management software you add on should gel relatively easily with your current software tool kit. The software asset management platform you choose should be able to work well within at least a few of your current business tools.
People Also Ask
Here are a few answers to some of the most common questions regarding asset management software:
What are examples of assets that an asset management software helps manage?
Why do I need software asset management?
How do you keep track of IT assets?
Best Practices for the Best Tools
As a CTO or tech leader, it can be a challenge to keep track of all of your company’s assets, especially as you scale.
Trying to keep everything organized, maintained, and under close watch can be a real challenge, even with years of experience. Thankfully, you can take a major weight off your shoulders when you have the right asset management tool on hand.
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