21 Best Cloud Storage Software Reviewed in 2025
Best Cloud Storage Software Shortlist
Here’s my shortlist of the best cloud storage software:
Our one-on-one guidance will help you find the perfect fit.
Choosing the right cloud storage software shouldn’t feel like solving a puzzle blindfolded—but for many tech leads, that’s exactly what it is. You’re trying to keep files secure, ensure your team can access what they need when they need it, and avoid the chaos of version mismatches or permissions gone rogue. Meanwhile, every provider promises simplicity and security—until you’re buried in fine print and hidden costs.
I’ve spent years evaluating cloud tools for growing teams, both as a technology strategist and as someone who’s had to actually use these platforms with fast-moving, cross-functional teams. I know what makes a tool practical—and what ends up being a frustrating drain on time and budget.
In this guide, I’ll walk you through the cloud storage platforms that genuinely deliver: tools that make collaboration easier, protect your data without fuss, and scale with you. No fluff, no generic lists—just real recommendations based on hands-on experience.
Need expert help selecting the right tool?
With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.
Why Trust Our Software Reviews
We’ve been testing and reviewing SaaS development software since 2023. As tech experts ourselves, we know how critical and difficult it is to make the right decision when selecting software. We invest in deep research to help our audience make better software purchasing decisions.
We’ve tested more than 2,000 tools for different SaaS development use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & check out our software review methodology.
Best Cloud Storage Software Summary
This comparison chart summarizes pricing details for my top cloud storage software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for Microsoft integration | 30-day free trial | From $8.49/user/month | Website | |
| 2 | Best for easy collaboration | Free version available | From $7.20/user/month | Website | |
| 3 | Best for file sharing simplicity | Free forever for 2GB storage + 30-day free trial on other plans | From $9.99/user/month | Website | |
| 4 | Best for data backup needs | Free plan available | From $99.50/year | Website | |
| 5 | Best for lifetime storage plans | Not available | From $4.99/user/month (billed annually) | Website | |
| 6 | Best for business compliance | 14-day free trial | From $20/user/month (billed annually) | Website | |
| 7 | Best for generous free storage | Free plan available | From $9.48/month (billed annually) | Website | |
| 8 | Best for strong encryption | 30-day free trial | From $6/user/month (billed annually) | Website | |
| 9 | Best for Apple ecosystem users | Free plan available | From $0.99/month | Website | |
| 10 | Best for unified communications | Free demo available | From $24.95/month | Website |
-
Docker
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Pulumi
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
GitHub Actions
Visit Website
Best Cloud Storage Software Reviews
Below are my detailed summaries of the best cloud storage software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
OneDrive is a cloud storage service designed for both individuals and businesses, offering secure file storage and sharing. Its main user base includes Microsoft 365 users, leveraging its integration with Microsoft's suite of tools. OneDrive allows you to store files in the cloud, access them from anywhere, and collaborate with team members.
Why I picked OneDrive: OneDrive integrates seamlessly with Microsoft products, making it ideal for businesses already using Microsoft 365. It offers features like file versioning, real-time collaboration, and access to Office apps directly from the cloud. The Personal Vault feature adds an extra layer of security for sensitive files. With offline access and automatic syncing, your team can work efficiently even without an internet connection.
Standout features & integrations:
Features include automatic backup of files, photos, and videos, ensuring your data is always secure. It offers document scanning through its mobile app, allowing you to digitize important paperwork easily. The Personal Vault provides an added layer of security for sensitive files, giving you peace of mind.
Integrations include Microsoft 365, SharePoint, Teams, Outlook, Word, Excel, PowerPoint, OneNote, Skype, and Planner.
Pros and cons
Pros:
- Secure personal vault feature
- Strong Microsoft Office integration
- Real-time collaboration tools
Cons:
- Requires Microsoft account
- Limited storage on free plan
Google Drive is a cloud storage solution popular among individuals and teams who need to store and share files easily. It supports collaboration by allowing multiple users to work on documents simultaneously and access files from any device.
Why I picked Google Drive: It offers real-time collaboration, making it ideal for teams needing to work together efficiently. It provides shared drives for team projects and supports various file types, enhancing its versatility. The integration with Google Workspace tools like Docs, Sheets, and Slides further streamlines the collaborative process. With 15 GB of free storage, it's accessible for both personal and business use.
Standout features & integrations:
Features include advanced search capabilities that help you find files quickly and easily. The file version history allows you to track changes and revert to previous versions if needed. Offline access ensures you can work on your documents even without an internet connection.
Integrations include Google Docs, Google Sheets, Google Slides, Gmail, Google Calendar, Google Meet, Google Chat, Google Keep, Google Photos, and Google Forms.
Pros and cons
Pros:
- Large free storage capacity
- Real-time document collaboration
- Accessible from any device
Cons:
- Privacy concerns with data storage
- Requires Google account login
Dropbox is a cloud storage service designed for individuals and businesses to store and share files with ease. It caters to users who need a straightforward solution for organizing and accessing their documents from any device.
Why I picked Dropbox: It offers an intuitive interface that makes file sharing quick and simple. Its Smart Sync feature allows you to access files without taking up space on your device. The file request feature lets you collect files from others, even if they don't have a Dropbox account. With its Paper tool, you can create and collaborate on documents directly within the platform.
Standout features & integrations:
Features include the ability to recover deleted files and restore previous versions, which ensures you don't lose important data. The Showcase feature allows you to create professional presentations with your files. Dropbox's mobile app provides offline access, so you can view and edit files on the go.
Integrations include productivity suites, cloud storage, CRM tools, Slack, Zoom, and more. Dropbox provides robust API access to build custom connections as well. These integrations enable this platform to fit seamlessly into existing tech ecosystems.
Pros and cons
Pros:
- Smart Sync for storage management
- Easy file sharing process
- Supports file requests from non-users
Cons:
- Privacy concerns with file access
- Occasional sync errors reported
IDrive is a cloud storage service that primarily caters to users looking for reliable data backup and recovery solutions. It serves both individuals and businesses, providing secure storage for documents, photos, and other important files.
Why I picked IDrive: IDrive offers continuous data protection, ensuring your files are backed up in real-time. Its ability to back up multiple devices under one account is a significant advantage for users with diverse tech setups. The Snapshot feature helps you restore data from any point in time, adding a layer of security against ransomware. With IDrive, you can also perform full disk image backups, preserving your entire system.
Standout features & integrations:
Features include the ability to perform hybrid backups, allowing you to store data both online and on local devices. Its file sharing capabilities let you easily share files and folders with others. IDrive also provides a robust versioning system, keeping up to 30 previous versions of all files.
Integrations include Microsoft 365, Google Workspace, Salesforce, QuickBooks, Outlook, Exchange, SharePoint, Oracle, Linux, and Windows Server.
Pros and cons
Pros:
- Supports multiple device backups
- Real-time data protection
- Snapshot feature for data recovery
Cons:
- Occasional performance lags
- Interface may feel outdated
pCloud is a cloud storage service that appeals to both individuals and businesses looking for secure and flexible storage solutions. It provides users with the ability to store, access, and share files from anywhere, enhancing productivity and collaboration.
Why I picked pCloud: It offers unique lifetime storage plans, making it a cost-effective solution for long-term users. Its client-side encryption ensures that only you hold the keys to your files, enhancing data security. The integrated media player allows you to stream music and videos directly from your storage. With pCloud's file versioning, you can recover previous versions of your documents, adding an extra layer of protection.
Standout features & integrations:
Features include the ability to create branded download links, which can be customized with your team’s logo and colors. The rewind feature lets you go back in time and see your account as it was on any previous date. pCloud also supports file requests, enabling you to collect files from others effortlessly.
Integrations include Microsoft Office, Google Workspace, Adobe Lightroom, WordPress, Facebook, Instagram, Twitter, Google Drive, OneDrive, and Dropbox.
Pros and cons
Pros:
- Strong client-side encryption
- Offers lifetime storage options
- Integrated media streaming
Cons:
- Limited customer support channels
- Requires app for certain functions
Box is a cloud storage solution aimed at businesses that require secure file storage and sharing. It serves companies needing compliance with industry regulations, providing tools to manage and protect sensitive data.
Why I picked Box: It offers extensive compliance certifications, making it suitable for industries with strict data regulations. Its advanced security features, such as granular permissions and encryption, ensure your data remains protected. The admin console allows you to manage users and monitor activity across your organization. With automated workflows, Box enhances productivity by simplifying task management.
Standout features & integrations:
Features include the ability to create custom workflows, allowing you to automate repetitive tasks and improve efficiency. Box's collaboration tools let you edit documents in real-time with your team. The detailed activity logs help you track user actions and ensure data security.
Integrations include Microsoft Office 365, Google Workspace, Salesforce, Slack, Adobe Sign, Okta, Docusign, Zoom, IBM Watson, and ServiceNow.
Pros and cons
Pros:
- Granular permission settings
- Extensive compliance certifications
- Real-time document editing
Cons:
- Limited offline access options
- Steeper learning curve for new users
MEGA is a cloud storage service focused on providing secure file storage and sharing solutions. It attracts users who prioritize privacy and need substantial free storage space for personal or professional use.
Why I picked MEGA: It offers a significant amount of free storage, making it an attractive option for users who need ample space without the cost. Its end-to-end encryption ensures that only you can access your files, enhancing privacy. The secure chat feature allows you to communicate safely with your team directly within the platform. With MEGA's sharing capabilities, you can easily control access permissions for your files.
Standout features & integrations:
Features include the ability to preview files without downloading them, saving time and bandwidth. MEGA provides a secure password manager to keep your credentials safe. The platform also offers a file versioning feature, allowing you to access and restore previous versions of your documents.
Integrations include Microsoft Office, Google Workspace, Slack, Zoom, Adobe Creative Cloud, Thunderbird, Nextcloud, Synology, QNAP, and WordPress.
Pros and cons
Pros:
- Strong focus on user privacy
- Generous free storage allocation
- Secure built-in chat feature
Cons:
- Interface may feel cluttered
- Can experience slow upload speeds
Sync.com is a cloud storage service designed for individuals and businesses that prioritize data privacy and security. It provides tools for secure file storage and sharing, catering to users who need to protect sensitive information.
Why I picked Sync.com: It offers end-to-end encryption, ensuring that your files remain private and secure. Its zero-knowledge architecture means only you have access to your data, safeguarding it from unauthorized access. The platform includes advanced sharing controls, allowing you to set passwords and expiry dates for shared links. With Sync.com, you can also recover deleted files, adding an extra layer of data protection.
Standout features & integrations:
Features include the ability to collaborate securely with team members, thanks to its private sharing capabilities. Sync.com provides real-time backup, ensuring your files are always up-to-date. The platform also supports offline access, so you can view your documents without an internet connection.
Integrations include Microsoft Office, Google Workspace, Slack, Zoom, Adobe Creative Cloud, Salesforce, Docusign, Trello, Asana, and Zapier.
Pros and cons
Pros:
- Advanced sharing controls
- Zero-knowledge privacy architecture
- Strong end-to-end encryption
Cons:
- Requires internet for full functionality
- Limited collaboration features
iCloud is a digital storage service that helps you keep your photos, files, and app data backed up and accessible across your devices. It's built into Apple products like iPhone, iPad, and Mac, so your information stays synced automatically.
Why I picked iCloud: It works in the background to sync your photos, messages, contacts, and files across all your Apple devices. You can access your files through the Files app, Finder, or iCloud.com, and everything stays up to date. It also backs up your device settings, app data, and more, so setting up a new device is easier.
Standout features & integrations:
Features include iCloud Drive, which lets you store and access files from any device. iCloud Backup automatically saves your device settings, app data, and more when your device is connected to Wi-Fi and power. Shared Albums and Shared Photo Library make it easy to share photos and videos with family and friends.
Integrations include Mail, Contacts, Calendar, Notes, Reminders, Safari, Messages, Photos, and Find My.
Pros and cons
Pros:
- Easy sharing with Shared Albums
- Automatic syncing across devices
- Built into Apple devices
Cons:
- Affordable pricing
- Less flexible for non-Apple users
PanTerraNetworks offers a cloud-based platform that brings together communication and collaboration tools for businesses. It combines voice, messaging, video, and file sharing into one system, helping teams stay connected and organized.
Why I picked PanTerraNetworks: It merges calling, messaging, video conferencing, and file sharing into a single platform, so your team doesn't have to switch between apps. You can host meetings, send texts, share files, and manage calls all from one place. It also includes features like auto-attendants, call recording, and team messaging to keep everyone in sync. With everything integrated, it's easier to manage your communications and keep your team aligned.
Standout features & integrations:
Features include built-in video conferencing with screen sharing, so you can hold meetings without needing extra software. You can also use team rooms for group chats and file sharing, keeping all your conversations and documents in one spot. Plus, the platform offers call analytics to help you track and improve your communication efforts.
Integrations include Microsoft 365, Google Workspace, Salesforce, Zendesk, HubSpot CRM, Microsoft Outlook, and ServiceTitan.
Pros and cons
Pros:
- Built-in video conferencing
- All-in-one communication platform
- Team messaging with file sharing
- Mobile app performance can vary
Cons:
- May have a learning curve for new users
Other Cloud Storage Software
Here are some additional cloud storage software options that didn’t make it onto my shortlist, but are still worth checking out:
- Koofr
For integrating multiple cloud accounts
- IceDrive
For user-friendly interface
- Google Cloud
For scalable solutions
- Tresorit
For end-to-end encryption
- Backblaze
For unlimited backup storage
- NordLocker
For VPN integration
- SuiteDash
For client portal solutions
- ElephantDrive
For NAS device backups
- SpiderOak One Backup
For zero-knowledge backups
- Degoo
For massive free storage
- MediaFire
For small file hosting and distribution
Cloud Storage Software Selection Criteria
When selecting the best cloud storage software to include in this list, I considered common buyer needs and pain points like data security and ease of access. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Store files securely
- Share files with others
- Access files from any device
- Sync files across devices
- Backup important data
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- End-to-end encryption
- Advanced collaboration tools
- Media streaming capabilities
- Automated file organization
- AI-driven search functionality
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Simple and intuitive interface
- Easy navigation and file management
- Minimal learning curve
- Responsive design for mobile access
- Customizable user settings
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to webinars and tutorials
- Step-by-step setup guides
- Support for data migration
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 support availability
- Multiple support channels
- Quick response times
- Access to a detailed knowledge base
- Personalized support options
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing models
- Features offered in free plans
- Discounts for annual billing
- Cost vs. feature set
- Scalability of pricing plans
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Feedback on reliability
- Comments on ease of use
- Opinions on customer service
- Reports of any recurring issues
How to Choose Cloud Storage Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Ensure the solution can grow with your team. Look for options that allow you to easily upgrade storage and add users without disrupting operations. |
| Integrations | Check if it integrates with the tools your team already uses, like productivity apps and communication platforms, to streamline your workflows. |
| Customizability | Look for options that let you tailor features to fit your team’s specific needs, such as setting permissions or customizing the user interface. |
| Ease of Use | Choose a platform that your team can navigate intuitively. A clean interface and simple onboarding process can save time and reduce frustration. |
| Budget | Consider the total cost, including any hidden fees. Compare features offered in different pricing tiers to ensure you're getting value for your money. |
| Security Safeguards | Ensure the software provides strong encryption and access controls to protect your data from unauthorized access and breaches. |
| Data Backup | Verify that the software offers reliable backup options to prevent data loss, with features like version history and file recovery. |
| Customer Support | Assess available support options, such as live chat, phone support, or a knowledge base, to ensure help is accessible when you need it. |
Trends in Cloud Storage Software
In my research, I sourced countless product updates, press releases, and release logs from different cloud storage software vendors. Here are some of the emerging trends I’m keeping an eye on:
- Zero-Knowledge Encryption: More vendors are offering zero-knowledge encryption to ensure that only you have access to your data. This trend is crucial for businesses handling sensitive information, as it enhances privacy and security. Tresorit and Sync.com are examples of providers prioritizing this feature.
- Hybrid Cloud Software: Businesses are increasingly adopting hybrid cloud models, combining private and public cloud resources. This approach offers flexibility and scalability, allowing companies to optimize costs and performance. Google Cloud and Microsoft Azure are leading this trend.
- AI-Powered Data Management: AI tools are being integrated to enhance data organization and retrieval. These tools can automate tagging, sorting, and searching, saving time and improving efficiency. Box and Google Cloud have started incorporating AI-driven features for smarter data handling.
- Sustainability Initiatives: Cloud providers are focusing on reducing their environmental impact by improving energy efficiency and using renewable energy sources. This trend is appealing to environmentally-conscious businesses looking to reduce their carbon footprint. Companies like Amazon Web Services and Microsoft have made commitments to sustainability.
- Decentralized Storage Networks: Some vendors are exploring decentralized storage solutions, which distribute data across multiple nodes rather than centralized servers. This approach can enhance security and reduce costs. Storj and Sia are examples of platforms utilizing decentralized technology.
What Is Cloud Storage Software?
Cloud storage software is a service that allows users to store data on remote servers accessed via the internet. These tools are used by professionals across various industries, including IT, marketing, and finance, providing them with secure and flexible data management solutions.
Features like data encryption, hybrid cloud solutions, and AI-powered data management support secure storage, scalable options, and efficient data handling. Overall, these tools offer businesses a reliable way to store, access, and protect their valuable information.
Features of Cloud Storage Software
When selecting cloud storage software, keep an eye out for the following key features:
- Data encryption: Protects your files by encoding them, ensuring only authorized users can access the information.
- File versioning: Allows you to keep track of changes and restore previous versions of documents, preventing data loss.
- Hybrid cloud solutions: Combines private and public cloud resources for flexibility and cost optimization.
- AI-powered data management: Automates tasks like tagging and searching, improving efficiency and saving time.
- Zero-knowledge encryption: Ensures that only you have access to your data, enhancing privacy and security.
- Scalability: Easily adjust storage capacity and resources as your business grows.
- Real-time collaboration: Enables multiple users to work on files simultaneously, boosting productivity.
- Advanced sharing controls: Offers options like password protection and expiry dates for shared links, enhancing security.
- Offline access: Allows you to view and edit files without an internet connection, providing convenience and flexibility.
- Sustainability initiatives: Focuses on reducing environmental impact by using renewable energy and improving energy efficiency.
Benefits of Cloud Storage Software
Implementing cloud storage software provides several benefits for your team and your business. Here are a few you can look forward to:
- Enhanced security: With features like data encryption and zero-knowledge encryption, your information remains protected from unauthorized access.
- Scalability: Easily adjust storage capacity to meet your growing business needs without significant infrastructure changes.
- Improved collaboration: Real-time collaboration tools allow your team to work together efficiently, regardless of location.
- Cost efficiency: Hybrid cloud solutions and scalable pricing models help you optimize costs while maintaining flexibility.
- Data recovery: File versioning and backup options ensure you can restore lost or corrupted files, safeguarding your data.
- Environmental responsibility: Sustainability initiatives reduce your carbon footprint by using energy-efficient practices and renewable resources.
- Accessibility: Offline access and cross-device syncing ensure your team can work on files anytime, anywhere.
Costs and Pricing of Cloud Storage Software
Selecting cloud storage software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in cloud storage software solutions:
Plan Comparison Table for Cloud Storage Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic storage, limited sharing options, and basic security. |
| Personal Plan | $5-$15/user/month | Increased storage, file versioning, and basic collaboration tools. |
| Business Plan | $15-$30/user/month | Advanced sharing controls, enhanced security features, and integration with productivity tools. |
| Enterprise Plan | $30-$60/user/month | Customizable storage solutions, priority support, and compliance with industry regulations. |
Cloud Storage Software: FAQs
Here are some answers to common questions about cloud storage software:
How secure is cloud storage?
Cloud storage security depends on the provider’s encryption standards and access controls. Most reputable services offer end-to-end encryption to protect your data. You should also consider features like two-factor authentication and zero-knowledge encryption to ensure only you can access your files.
Can cloud storage be used for backup?
Yes, cloud storage is an excellent option for data backup. It provides a secure offsite location for your files, ensuring they’re safe from local hardware failures. Many services offer automatic backup options, allowing you to schedule regular backups without manual intervention.
What is the difference between public and private cloud storage?
Public cloud storage is hosted by third-party providers and shared among multiple users, offering scalability and cost-effectiveness. Private cloud storage is dedicated to a single organization, providing enhanced security and control. Your choice depends on your security needs and budget.
How does cloud storage affect data access speed?
Data access speed in cloud storage is influenced by your internet connection and the provider’s infrastructure. Some services offer features like CDN integration to improve speed. It’s essential to choose a provider with a global network to minimize latency and ensure fast access.
Are there any limitations on file sizes or types?
Most cloud storage providers have file size limits, though they vary by service. It’s crucial to check these limits if you work with large files. Additionally, while most common file types are supported, some providers may have restrictions on certain formats.
How do I ensure compliance with data regulations in the cloud?
To ensure compliance, choose cloud storage providers that adhere to relevant data protection regulations like GDPR or HIPAA. Look for certifications and compliance reports. It’s also important to configure settings correctly and regularly audit your data storage practices.
What's Next?
Boost your SaaS growth and leadership skills.
Subscribe to our newsletter for the latest insights from CTOs and aspiring tech leaders.
We'll help you scale smarter and lead stronger with guides, resources, and strategies from top experts!