Top 22 IT Contract Management Software of the Year

12 Best IT Contract Management Software Shortlist

After a thorough evaluation, I've selected the 12 best IT contract management software to address your challenges.

1. SpotDraft - Best for small businesses needing simple yet robust contract management
2. Sirion - Best for IT contract compliance and performance tracking
3. Evisort - Best for leveraging AI in contract analytics
4. Trackado - Best for budget-friendly contract tracking and alerts
5. Contract Logix - Best for enterprises requiring customizable contract workflows
6. Conga Contracts - Best for Salesforce integration for contract management
7. ContractSafe - Best for secure online storage and easy retrieval of contracts
8. Icertis Contract Management - Best for scalability and global contract operations
9. Juro - Best for real-time contract editing and collaboration
10. Agiloft - Best for no-code customization and adaptability
11. CobbleStone Software - Best for comprehensive lifecycle contract management
12. PandaDoc - Best for digital signatures and quick contract execution

Navigating the world of IT contracts can be daunting, and I understand the challenges you face. From tracking renewals to ensuring compliance, the management of contracts is a critical yet complicated process. IT contract management software streamlines the contract lifecycle by centralizing all contract-related documents, tracking obligations, and automating workflows.

I have handpicked a selection of the best contract management software, each with its unique selling proposition, to help you choose the best fit for your needs.

What Is an IT Contract Management Software?

An IT contract management software is a specialized platform designed to oversee the creation, storage, execution, and monitoring of IT-related contracts. Typically used by legal teams, procurement professionals, and IT managers, this software aims to streamline the complexities associated with IT contracts.

These complexities range from compliance with legal requirements and service level agreements to automatic renewals and performance tracking. IT contract management software helps businesses maintain positive vendor relationships, reduce legal risks, and achieve better financial outcomes by automating many tedious and error-prone tasks.

Overview of the 12 Best IT Contract Management Software

1. SpotDraft - Best for small businesses needing simple yet robust contract management

SpotDraft is a contract lifecycle management (CLM) software tailored for small businesses. It efficiently manages contract authoring, renewals, and other milestones, aligning well with the requirements of small enterprises for simple yet robust contract management.

Why I Picked SpotDraft:

I selected SpotDraft because it successfully meets the distinct needs of small businesses, making it a compelling choice in a market filled with other CLM software options. In my opinion, SpotDraft stands out due to its focus on simplicity combined with essential features, aligning perfectly with its 'best for small businesses' unique selling proposition.

Standout Features & Integrations:

SpotDraft offers automated workflows that can aid in speeding up the process of drafting and executing business contracts. Additionally, its drag-and-drop interface makes the authoring process straightforward. Important integrations include platforms like DocuSign and Adobe Sign, offering added convenience in e-signing and document management.

Pricing:

From $7/user/month (billed annually)

Pros:

• Integrates with key platforms such as DocuSign and Adobe Sign
• Automated workflows streamline the contract management process
• Drag-and-drop features make contract authoring easier

Cons:

• May not be suitable for larger enterprises with more complex contract management needs
• Newer in the market when compared to established players like ContractWorks or Concord
• Primarily supports iOS, which could be a limitation for non-iOS users

2. Sirion - Best for IT contract compliance and performance tracking

Sirion is a CLM software specialized in IT contract oversight, ensuring both compliance and efficient performance tracking. Given the unique challenges of IT contracts, Sirion's tailored approach makes it a go-to for businesses wanting in-depth insights into their tech agreements.

Why I Picked Sirion:

When determining which CLM solutions to highlight, Sirion captured my attention with its niche focus on IT contract management. Having assessed various tools, I found that Sirion's commitment to addressing IT-specific contract challenges differentiated it from others. This is precisely why I consider it "best for IT contract compliance and performance tracking".

Standout Features & Integrations:

Sirion excels in automated workflows tailored to IT contracts, ensuring compliance and simplifying the management of intricate tech agreements. Its drag-and-drop workspace facilitates intuitive contract authoring, while its performance tracking mechanisms ensure businesses stay on top of their IT agreements. Integration-wise, Sirion complements other platforms, notably with its compatibility with document management tools like DocuSign and Adobe Sign.

Pricing:

Pricing upon request

Pros:

• Specialized features tailored for IT contract management
• Integrates effectively with DocuSign and Adobe Sign
• Offers performance tracking to monitor IT contract deliverables

Cons:

• May be too niche for businesses seeking general contract management
• Potentially a steeper learning curve for those unfamiliar with IT-specific contracts
• Not as established as generalist CLM solutions like ContractWorks or Concord.

3. Evisort - Best for leveraging AI in contract analytics

Evisort is a contract lifecycle management software that integrates artificial intelligence for advanced contract analytics. Its AI capabilities make it particularly adept at extracting actionable insights from contracts, fitting precisely with its 'best for leveraging AI in contract analytics' tagline.

Why I Picked Evisort:

I selected Evisort for this list based on its strong focus on using AI to improve contract analytics. After comparing a range of CLM solutions, it became clear that Evisort has a distinctive edge in this specialized area. That's why I judge it to be the "best for leveraging AI in contract analytics."

Standout Features & Integrations:

Evisort's AI-powered analytics allow for in-depth review and monitoring of contract terms, milestones, and renewals. Its secure contract storage with permissions-based access ensures that sensitive documents are safeguarded. In terms of integrations, Evisort works well with document management tools like DocuSign and also offers API integration for in-house software solutions.

Pricing:

From $20/user/month (min 5 seats)

Pros:

• AI-driven analytics yield deep insights into contract terms and performance
• Integrates with popular document management platforms like DocuSign
• Provides robust, permissions-based secure contract storage

Cons:

• Higher pricing may be a barrier for smaller businesses
• Focus on AI analytics may be overkill for simpler contract management needs
• Requires a minimum of 5 seats, potentially limiting smaller teams

4. Trackado - Best for budget-friendly contract tracking and alerts

Trackado is a SaaS platform specializing in the entire contract lifecycle, providing comprehensive contract tracking and timely alert systems. Its budget-friendly approach makes it particularly suitable for those looking for cost-effective solutions, in line with its 'best for budget-friendly contract tracking and alerts' description.

Why I Picked Trackado:

I chose Trackado after determining its features and cost-effectiveness in comparison to other platforms. This tool caught my attention because, despite its competitive pricing, it doesn’t compromise on essential features like contract tracking and alerts. This balance is why I consider it the "best for budget-friendly contract tracking and alerts."

Standout Features & Integrations:

Trackado shines with its intuitive tracking mechanism that keeps tabs on contract renewals, ensuring that sales teams never miss out on crucial timelines. The platform also supports redlining, allowing users to highlight and discuss important changes. For integrations, Trackado can synchronize with various tools, aiding sales teams in their day-to-day operations.

Pricing:

From $10/user/month (billed annually)

Pros:

• Effective contract tracking throughout the entire contract lifecycle
• Support for redlining promotes transparency in contract changes
• Offers unlimited user options, making it scalable for businesses

Cons:

• Annual billing might deter some potential users
• Limited advanced analytics compared to more expensive platforms
• UI might be less modern than some of its competitors

5. Contract Logix - Best for enterprises requiring customizable contract workflows

Contract Logix is a tool tailored to enterprises, offering them the capability to create and manage contracts with customizable workflows. This customizability enables large businesses to adapt the platform to their intricate requirements, aligning with its recognition as 'best for enterprises requiring customizable contract workflows'.

Why I Picked Contract Logix:

I selected Contract Logix after judging its adaptability and ability to offer tailored solutions for managing contracts. Its standout quality is the customization it offers, making it an attractive choice for enterprises with diverse and complex workflow needs. This is the primary reason I determined it to be "best for enterprises requiring customizable contract workflows."

Standout Features & Integrations:

Contract Logix's most significant features revolve around its deeply customizable nature. Users can mold the platform according to their specific requirements, ensuring an efficient contract management process. For integrations, Contract Logix is compatible with many mainstream enterprise solutions, allowing businesses to synchronize data and processes.

Pricing:

From $25/user/month (billed annually)

Pros:

• Highly customizable to suit intricate enterprise workflows
• Efficient in managing contracts of varying complexities
• Integrates with a broad range of enterprise tools

Cons:

• Might be overwhelming for smaller businesses due to its extensive features
• Requires some initial setup and customization effort
• Higher starting price compared to some other tools

6. Conga Contracts - Best for Salesforce integration for contract management

Conga Contracts offers a comprehensive contract management platform with a specific focus on Salesforce integration. This tool facilitates streamlined contract management for businesses that heavily rely on Salesforce for CRM and other processes.

Why I Picked Conga Contracts:
I chose Conga Contracts for this list due to its superior Salesforce integration capabilities. Compared to other tools, it offers more native functionalities specifically designed for Salesforce users. Hence, it is an excellent tool for businesses explicitly focusing on a robust contract management system deeply integrated with Salesforce.

Standout Features & Integrations:
The tool offers critical features like contract creation, compliance tracking, and electronic signatures. Its integration with Salesforce includes syncing of contract data and extends to Salesforce CPQ and other Salesforce Clouds for a more comprehensive business process.

Pricing:
From $35/user/month (billed annually)

Pros:

• Native Salesforce integration for contract data and processes
• Features like compliance tracking and electronic signatures
• Extensive support and training resources available

Cons:

• May offer more than needed for non-Salesforce users
• Annual billing could be less flexible for some businesses
• Complexity can require more time for staff training

7. ContractSafe - Best for secure online storage and easy retrieval of contracts

ContractSafe is a contract management platform that focuses on secure online storage and easy retrieval of contracts. It's designed for organizations that need a reliable, secure system for archiving contracts and locating them quickly when needed.

Why I Picked ContractSafe:
I chose ContractSafe for this list mainly because of its strong emphasis on security and quick retrieval functionalities. Compared with other tools, it offers advanced encryption and robust search features. These aspects make it best for businesses needing a secure and user-friendly contract repository.

Standout Features & Integrations:
ContractSafe offers high-grade encryption for all stored contracts and allows for quick retrieval with its robust search engine that can search even within the text of scanned documents. Although it does not offer a wide range of third-party integrations, it provides necessary API access for custom connections.

Pricing:
From $299/user/month (min 5 seats)

Pros:

• High-grade encryption for secure storage
• Advanced search engine that can locate text within scanned documents
• API access for custom integrations

Cons:

• Higher price point, potentially making it less accessible for small businesses
• Limited range of third-party integrations
• Minimum of 5 seats required, making it less suitable for very small teams

8. Icertis Contract Management - Best for scalability and global contract operations

Icertis Contract Management is a cloud-based platform that specializes in contract lifecycle management. The tool is designed to scale with your business and is especially suitable for companies operating on a global scale with complex contract management needs.

Why I Picked Icertis Contract Management:
I selected Icertis because it offers robust features accommodating a growing international business. Unlike many other platforms focusing on SMBs, Icertis is engineered to handle the complexities of global operations and scaling. This led me to judge that it's the best choice for scalability and international contract handling.

Standout Features & Integrations:
One of the notable features of Icertis is its ability to adapt to varying contract types and compliance requirements that differ by country. The platform also supports multiple languages and currencies, facilitating global operations. Regarding integrations, it offers connections with ERP and CRM systems like SAP, Microsoft Dynamics, and Salesforce.

Pricing:
From $35/user/month (billed annually)

Pros:

• Adaptable to various contract types and international compliance regulations
• Supports multiple languages and currencies
• Integration with leading ERP and CRM systems

Cons:

• Requires annual billing, which may be less flexible for some businesses
• Higher learning curve due to its complex features
• Limited suitability for small businesses with simpler contract management needs

9. Juro - Best for real-time contract editing and collaboration

Juro is a contract automation platform that facilitates legal contract creation, negotiation, and management. It offers real-time editing and collaboration capabilities, particularly useful for teams working on contracts together.

Why I Picked Juro:
I chose Juro for this list primarily due to its strong focus on real-time collaboration during the contract drafting and negotiation stages. This aspect distinguishes it from many other contract management tools that lack robust real-time collaboration features. In this respect, Juro is the best tool for teams requiring real-time editing and collaborative functionalities in contract management.

Standout Features & Integrations:
Juro's real-time commenting and editing functionalities allow multiple users to simultaneously work on a single contract. It also offers Kanban-style workflow boards to visualize the contract lifecycle. As for integrations, it supports Slack for in-the-moment updates, Google Drive for storage, and Salesforce for a more extensive customer relationship management setup.

Pricing:
From $20/user/month (billed annually, min 5 seats)

Pros:

• Real-time editing and commenting capabilities for multiple users
• Kanban-style workflow boards for tracking contract stages
• Support for popular integrations like Slack, Google Drive, and Salesforce

Cons:

• Requires a minimum of 5 seats, which might be unsuitable for very small teams
• Annual billing may lack flexibility for some users
• Focuses more on contract creation and negotiation, potentially limiting post-execution management features

10. Agiloft - Best for no-code customization and adaptability

Agiloft is a contract management software that provides an end-to-end solution for contract creation, execution, and management. Its emphasis on no-code customization makes it particularly suitable for businesses looking for a highly adaptable contract management platform.

Why I Picked Agiloft:
I selected Agiloft for inclusion in this list because its no-code customization capabilities make it highly adaptable to various business needs. Compared to other contract management tools that require coding skills for deep customization, Agiloft offers a distinct advantage. This adaptability makes it the best tool for businesses prioritizing no-code customization in their contract management process.

Standout Features & Integrations:
Agiloft excels in customizable workflows, automated approval processes, and an adaptable user interface. It allows businesses to set up contract management processes precisely according to their needs. Agiloft is compatible with Salesforce, Jira, and Microsoft Office on the integration front, facilitating a more comprehensive business workflow.

Pricing:
From $45/user/month (billed annually)

Pros:

• Highly customizable without the need for coding
• Robust integration capabilities with Salesforce, Jira, and Microsoft Office
• Automated approval processes for efficient contract management

Cons:

• The learning curve may be steep due to the extensive customization options
• Pricier starting cost compared to other platforms
• Billed annually, which may not suit all budget timelines

11. CobbleStone Software - Best for comprehensive lifecycle contract management

CobbleStone Software is designed to manage contracts from initiation to renewal and even termination. Its full suite of features covers every aspect of the contract lifecycle, aligning it well with businesses that require comprehensive lifecycle contract management.

Why I Picked CobbleStone Software:
I chose CobbleStone Software because of its all-encompassing approach to contract management. Unlike some platforms that focus only on creation or execution, CobbleStone covers every phase. This breadth of capabilities is why it's the best choice for businesses looking for comprehensive lifecycle contract management.

Standout Features & Integrations:
CobbleStone's key features include automated approval workflows, advanced searching and reporting, and electronic signatures. It also offers AI-based clause recognition, which aids in risk management. CobbleStone is compatible with popular software like Salesforce, Microsoft Dynamics, and SAP for integrations, allowing a smooth data flow across different business processes.

Pricing:
From $59/user/month (min 5 seats, billed annually)

Pros:

• Complete coverage of the contract lifecycle
• Advanced search and reporting features for better data insights
• Integrates well with key business software like Salesforce and Microsoft Dynamics

Cons:

• Higher starting price point and minimum seat requirement may not suit smaller businesses
• Requires some training to fully utilize its broad feature set
• Billed annually, which may not align with all budgeting cycles

12. PandaDoc - Best for digital signatures and quick contract execution

PandaDoc is a document automation software specializing in creating, sending, and e-signing documents. Its features facilitate fast contract execution, making it a strong candidate for businesses prioritizing digital signatures and speed.

Why I Picked PandaDoc:
I selected PandaDoc for its focus on digital signatures and the speed at which contracts can be executed. It stands apart in its ability to expedite the traditionally slow contract process, thus saving time and reducing errors. This emphasis on quick, reliable digital signing makes it the top choice for businesses looking for digital signatures and rapid contract execution.

Standout Features & Integrations:
The key features of PandaDoc include built-in electronic signatures, real-time contract analytics, and a robust template library for contracts. For integrations, PandaDoc works well with CRM systems like Salesforce and HubSpot and also integrates with popular storage solutions such as Google Drive and Dropbox.

Pricing:
From $19/user/month (billed annually)

Pros:

• Strong focus on electronic signatures speeds up contract execution
• Real-time analytics provide immediate insights into contract status
• Rich integration ecosystem including popular CRMs and storage solutions

Cons:

• Annual billing cycle may not suit all budgeting needs
• Might be overkill for businesses that don’t require electronic signatures
• Requires initial setup and familiarization for maximum benefit

Other Noteworthy IT Contract Management Software

Below is a list of additional IT contract management software that we shortlisted, but did not make it to the top 12. These are definitely worth checking out.

13. Gatekeeper - Good for vendor and contract management automation
14. Ironclad - Good for legal teams in fast-paced environments
15. Outlaw - Good for simplifying complex contract workflows
16. ContractPodAi - Good for AI-powered contract analytics
17. Intellect - Good for integrating contract management with quality management systems
18. Contract Corridor - Good for scalable contract management for SMEs
19. LinkSquares - Good for advanced contract language search and analysis
20. GetAccept - Good for personalized contract and proposal presentations
21. Proposify - Good for creating visually impressive contracts and proposals
22. Strategic Sourcing Software - Good for end-to-end sourcing and procurement needs

Selection Criteria for Choosing IT Contract Management Software

Choosing the right contract management software can be overwhelming, given the multitude of options available. I've evaluated dozens of such tools, focusing on specific criteria that are most important for anyone in search of a reliable contract management solution.

Core Functionality

• Contract Creation: Enables you to draft new contracts with ease.
• Contract Repository: A secure place to store all your contracts for easy retrieval.
• Approval Workflows: Allows for setting up multi-stage approval processes.
• E-Signature Support: Offers digital signing capabilities.
• Reporting and Analytics: Provides insights into contract performance and compliance.

Key Features

• Template Library: Offers a collection of industry-standard contract templates.
• Clause Management: Allows clause libraries and real-time editing to standardize language across contracts.
• Version Control: Keeps track of all versions of a contract for auditing purposes.
• Notifications: Sends timely reminders for key dates like renewals or compliance deadlines.
• Role-Based Access: Ensures that only authorized individuals can view or edit specific contracts.

Usability

• Intuitive Interface: The software should offer a dashboard allowing users to navigate to essential functions within a few clicks.
• Easy Onboarding: A well-designed tutorial or learning library to help new users get acquainted with the platform quickly.
• Search Functionality: Advanced search options, including keyword and clause searches, to quickly locate specific contracts or clauses.
• Customer Support: Prompt and effective customer service, available through multiple channels like email, phone, and chat.

Understanding these criteria can significantly simplify choosing the right contract management software that aligns well with your needs.

Most Common Questions Regarding IT Contract Management Software

What are the benefits of using IT contract management software?

Using IT contract management software can provide several advantages:

1. Streamlined Contract Processes: Automates various stages of the contract lifecycle, reducing manual workload.
2. Centralized Repository: Provides a single location for storing all contract-related documents, making them easier to manage and retrieve.
3. Enhanced Compliance: Helps organizations stay compliant with various regulations by tracking and alerting them about deadlines and requirements.
4. Improved Collaboration: Allows multiple stakeholders to work on the same document, with role-based access controls and audit trails.
5. Better Decision-Making: Reporting and analytics features can offer valuable insights into contract performance and areas for improvement.

How much do these tools generally cost?

IT contract management software costs vary widely based on functionality, the number of users, and additional services like customer support or training. Prices could range from as low as $25/user/month to as high as $200/user/month or more for enterprise solutions.

What are the standard pricing models?

Most IT contract management software providers offer several pricing models, including:

1. Per User Pricing: A fee is charged for each user who needs access to the software.
2. Feature-Based Pricing: The cost depends on the features or modules you want to include.
3. Enterprise Pricing: Custom pricing for large organizations with specific needs.

What is the typical range of pricing?

Small to mid-sized businesses can expect to pay anywhere from $25 to $100 per user per month. Enterprise-level solutions can go well beyond that, sometimes reaching upwards of $200 per user per month.

Which are the cheapest and most expensive options?

The cheapest options often start around $25/user/month, like some basic plans from vendors such as PandaDoc or Contractbook. The most expensive options, geared towards enterprises with complex needs, like Icertis or Apttus, can go up to $200/user/month or more.

Are there any free tool options?

Yes, some tools offer free plans with limited features. For example, PandaDoc offers a free plan that includes essential document uploading and e-signatures. However, these free plans are generally suitable only for individuals or tiny businesses with minimal contract management needs.

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Summary

Choosing the right IT contract management software is crucial for streamlining your contract processes, ensuring compliance, and enhancing stakeholder collaboration. This buyer's guide has evaluated various tools with different strengths and pricing models to help you make an informed decision.

Key Takeaways

1. Functionality matters: Always consider the core functionalities you require. Whether it's automation of contract creation, a centralized repository, or robust analytics, choose a tool that aligns with your organizational needs.
2. Pay attention to usability: A tool is only as good as its user interface. Consider the learning curve, ease of onboarding, and customer support when choosing. Software that allows for easy configuration of role-based access and offers strong customer support often stands out.
3. Understand pricing models: Costs can vary widely, so understanding the pricing model is essential. Are you paying per user or for the features you choose? Also, consider any additional costs like training or setup fees.

By keeping these takeaways in mind, you'll be better equipped to select an IT contract management software that best fits your organization's requirements.

What Do You Think?

I hope this guide has been helpful in your search for the right IT contract management software. If there are any tools you think should be on this list but aren't, I invite you to share your recommendations. Your input can be invaluable for others facing the same decision. Thank you for reading, and best of luck in your selection process.