CTO’s Guide to The 25 Best IT Asset Management Software

Rippling IT helps your team manage everything related to people operations, including IT assets, from one place. With its centralized platform, you can automate device management, track inventory, and control access for new hires or exiting employees.

Why I Picked Rippling IT: Rippling IT is a strong choice for IT asset management because it offers tools to automate the entire lifecycle of your assets. You can assign devices, monitor their status, and even retrieve them when employees leave. It’s easy to see what’s available, who’s using what, and where your inventory gaps are. The platform even handles device provisioning and remote lock/wipe options, so your IT team can manage devices from anywhere.

Standout features & integrations:

Some standout features include automated onboarding and offboarding processes and integrations with over 600 apps. Rippling IT also supports single sign-on (SSO), multi-factor authentication (MFA), and real-time device monitoring. Available integrations include Google Workspace, Microsoft 365, Slack, Zoom, AWS, and Dropbox.

Atera is an IT management platform that helps you oversee your organization’s hardware assets, software environments, and IT operations. It combines asset management, remote monitoring, automation, and helpdesk features into a single centralized system.

Why I picked Atera:

Atera makes it easy to track your IT assets throughout their entire lifecycle—from onboarding to retirement—so you always know where devices are, who’s using them, and what condition they’re in. I also appreciate Atera’s pay-per-technician model, which allows unlimited endpoint management without hidden fees. This is ideal for growing IT teams looking to consolidate asset tracking, remote maintenance, and IT support into one streamlined platform.

Atera Standout Features and Integrations:

Atera’s combination of Remote Monitoring and Management (RMM) with Professional Services Automation (PSA) lets you manage both hardware assets and IT support operations from one place. Other standout features include automated patch management, proactive alerts, and remote access tools like Splashtop and TeamViewer to assist with troubleshooting. Atera also supports automated onboarding and offboarding, helping IT teams manage device assignments and permissions efficiently. Integrations include Microsoft Teams, Slack, WhatsApp Notifications, Microsoft Outlook, Asana, ClickUp, Acronis Cyber Protect Cloud, Salesforce, Jira Software Cloud, Google Chat, Azure Active Directory, Okta, Freshservice, RingCentral, Google Sheets, and ChatGPT (OpenAI).

Reftab is an IT asset management platform built for teams that need better control over hardware, software, and employee-assigned equipment. It helps IT teams replace scattered spreadsheets with asset tracking, check-in/check-out workflows, license management, maintenance scheduling, and location-based inventory visibility.

Who Is Reftab Best For?

Reftab is a good fit for IT teams in small to mid-sized organizations that need a straightforward way to track and manage physical and digital assets.

Why I Picked Reftab

I picked Reftab because it gives IT teams detailed control over how they organize and track asset records. You can use unlimited custom fields to capture asset-specific details, such as device condition, warranty dates, assigned users, or location data, without relying on a fixed template. I also like that Reftab supports custom status labels, so your team can reflect real asset workflows like “In Repair,” “Available,” or “Awaiting Disposal.” This makes it a good fit for teams that need flexible hardware lifecycle tracking across different asset types and locations.

Reftab Key Features

Some other Reftab features help IT teams manage asset movement, licenses, audits, and field updates:

• Check-in/check-out tracking: Log asset loans to users or locations, set due dates, and send overdue alerts automatically.
• Software license management: Track license counts, assigned users, renewal dates, and expiration dates across your software inventory.
• Barcode and QR code scanning: Generate custom asset labels and scan them using Reftab’s mobile app for iOS or Android.
• Audit logs: Review asset changes, assignments, and status updates to maintain a clear record of inventory activity.

Reftab Integrations

Integrations include Microsoft Intune, Jamf Pro, Microsoft 365, Zendesk, Kandji, Jira Cloud, Lansweeper, Okta, Slack, and Workday.

Freshservice is an asset management solution designed with a keen emphasis on user experience. By streamlining complex processes into an intuitive interface, it caters to both end users and IT professionals. Given its design philosophy, it stands out as the go-to option for teams that prioritize a user-friendly asset management experience.

Why I Picked Freshservice: Among the myriad of tools I analyzed, Freshservice emerged as a distinct choice due to its clear dedication to a user-centric interface. I selected it not only for its refined aesthetics but also for how it simplifies intricate asset management tasks. For organizations that aim to empower their end users with an easy-to-navigate system, I determined that Freshservice is the best fit.

Standout features & integrations:

Freshservice boasts a customizable dashboard that adapts to varying user preferences, ensuring every user finds what they need without hassle. Its robust customer support features ensure that help is always at hand, enhancing user confidence. Integration-wise, Freshservice is versatile, with compatibility that includes popular platforms and even extends to iOS devices, adding mobility to its list of strengths.

PDQ Connect is a cloud-based IT asset management and endpoint management tool that gives you real-time visibility into your Windows device inventory, installed software, hardware details, and patch status across your environment.

Who Is PDQ Connect Best For?

PDQ Connect is a good fit for IT teams managing distributed Windows environments who need a straightforward way to track device inventory and software across remote or cloud-connected endpoints.

Why I Picked PDQ Connect

I've included PDQ Connect in my top picks because its cloud-native architecture means devices don't need to be on a corporate network or VPN to be discovered and inventoried. I like that once the lightweight agent is deployed to a remote Windows device, it starts reporting back hardware details, installed software, and system info in real time. For distributed or cloud-first environments, that agent-based discovery model removes a lot of the traditional network dependency headaches.

PDQ Connect Key Features

• Custom fields: Add your own data points to any device record to capture asset details that PDQ Connect doesn't track by default.
• Dynamic device groups: Automatically organize devices into groups based on inventory attributes like OS version, installed software, or custom field values.
• Custom scanners: Pull additional data from registry keys or files on managed devices to extend your inventory beyond standard hardware and software fields.
• Automated reports: Schedule inventory reports to run and deliver to your inbox on a recurring basis.

PDQ Connect Integrations

PDQ Connect offers native integrations with Microsoft Entra ID and Freshworks (including Freshservice and Freshdesk). It also provides a REST API for custom integrations.

Setyl is a cloud-based IT management platform that provides comprehensive oversight of your organization's assets, software applications, licenses, users, vendors, and expenditures. It consolidates all these elements into a single, centralized system, offering full visibility and control over your IT infrastructure.

Why I picked Setyl: You can track the entire lifecycle of each asset—from acquisition to disposal—so you can make informed decisions about maintenance and replacements. I also like its comprehensive software asset register. This feature consolidates all your SaaS subscriptions, software licenses, installed applications, and service contracts into a single, centralized platform. You can record and manage key data such as contracts, pricing structures, renewal dates, assigned users, application owners, and linked hardware devices, giving you a clear and organized overview of your software assets.

Setyl Standout Features and Integrations:

Other standout features include employee onboarding and offboarding workflows to streamline the assignment and retrieval of devices and licenses. Additionally, Setyl offers detailed activity logs as well as archiving workflows, allowing you to keep a record of all changes and prepare for security audits. The platform integrates with Google Workspace, Microsoft 365, Atera, CDW, CrowdStrike, JumpCloud, Google Endpoint Management, Okta, NinjaOne, NetSuite, Xero, Zoom, Slack, BambooHR, ADP Workforce Now, Zendesk, Jira Service Management, Workday, and more.

Deel is a comprehensive platform designed to support global HR, payroll, and IT operations, making it a versatile solution for companies with international teams. Originally built for hiring and compliance across borders, Deel has expanded its offerings by incorporating IT management through the acquisition of Hofy.

Why I Picked Deel: Deel can handle equipment procurement, deployment, and tracking across 130+ countries. For companies managing global teams, this kind of reach is crucial for maintaining smooth operations without worrying about complex logistics, customs, or compliance issues. Deel also excels in providing real-time visibility over all physical assets like laptops and other hardware, including those owned or leased from third-party vendors, giving businesses control over asset health and inventory on a global scale. 

Standout features & integrations:

Additional standout features include robust 24/7 global support, which ensures that employees can resolve technical issues quickly no matter where they are, and the platform’s ability to automate device refresh cycles, saving companies both time and costs. Deel integrates with key tools like Apple Business Manager, Windows Autopilot, Okta, OneLogin, Rippling, and Workday.

SuperOps is a PSA-RMM platform designed for MSPs, offering features such as asset, policy, patch, and client management. It automates time-consuming tasks for MSP companies, such as server checking, updating, and restarting, saving them the time and effort associated with manual work.

Why I Picked SuperOps: The asset management feature simplifies the process of managing and performing tasks on assets, ensuring they are always patched and equipped with the necessary software. SuperOps also excels in automation capabilities, including user-friendly scripting and ticket automation modules. I also appreciate its intuitive interface, which makes for easier adoption for new technicians.

Standout features & integrations:

Standout features include policy, patch, alert, and desktop management, as well as tools for remote access. It also offers a service desk, scheduling, reporting, project management, and contract and client management with the ability to manage invoices and payments. It supports integrations with tools like Splashtop, TeamViewer, Bitdefender, Xero, QuickBooks, Stripe, SentinelOne, Guardz, Hudu, Emsisoft, Microsoft Azure, and Webroot.

Heimdal caters to the diverse needs of industries like healthcare, education, and government, offering a versatile IT asset management solution. Designed for IT professionals and managed service providers (MSPs), Heimdal emphasizes automated patch management, vulnerability management, and comprehensive endpoint security. By integrating with third-party tools such as ConnectWise and Autotask, it ensures a streamlined workflow and enhanced compliance with industry standards.

Why I Picked Heimdal

I picked Heimdal for its distinctive ability to automate patch management, a crucial aspect of IT asset management that directly addresses the challenge of keeping software up-to-date and secure. Heimdal's platform automates patch deployment across a wide range of third-party applications, ensuring rapid delivery and compliance. Additionally, its integration capabilities with tools like ConnectWise and Autotask support a seamless IT management experience, making it a practical choice for organizations looking to enhance their IT operations and security posture.

Heimdal Key Features

In addition to its robust patch management capabilities, I also found that Heimdal offers several other valuable features:

• Threat Hunting: Provides proactive tools for detecting and responding to potential threats before they escalate.
• Unified Endpoint Management: Streamlines the management of all endpoints within an organization, enhancing operational efficiency.
• Privileged Access Management: Secures sensitive accounts and sessions, reducing the risk of unauthorized access.
• Extended Detection & Response (XDR): Integrates various security measures to deliver comprehensive protection against cyber threats.

Heimdal Integrations

Native integrations are not currently listed by Heimdal; however, the platform supports API-based custom integrations.

Limble is a cloud-based computerized maintenance management system (CMMS) and asset management platform designed to streamline maintenance and asset tracking operations. It offers a user-friendly interface and mobile accessibility, making it an excellent tool for managing assets efficiently and reducing downtime. 

Why I Picked Limble: IT teams often need to manage and maintain a wide range of physical assets, including servers, network devices, laptops, and peripherals. Limble's work order management system allows for efficient scheduling and prioritization of maintenance tasks, ensuring that all IT assets are properly maintained. Additionally, its asset management features provide detailed information on equipment lifecycle, helping IT teams make informed decisions about asset utilization and replacement.

Standout features & integrations:

Some standout features of Limble include its intuitive dashboard, customizable reporting, preventive maintenance scheduling, barcode scanning, vendor management, and inventory control. Available integrations include Zapier, QuickBooks, Salesforce, Microsoft Teams, Slack, Jira, ServiceNow, and Google Workspace.