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12 Best File Transfer Management Software Shortlist

As your tech guide, I've scrutinized dozens of tools to bring you the 12 best file transfer management software, handpicked to solve your data transfer dilemmas.

  1. TitanFile - Best for ensuring secure, compliant file sharing in sensitive industries
  2. Files.com - Best for integrating with numerous other platforms, boosting productivity
  3. Cleo - Best for businesses seeking robust, scalable EDI integrations
  4. Thru - Best for enterprise-level file transfers with complete audit trails
  5. Axway - Best for organizations requiring legacy system integration
  6. ExaVault - Best for small-to-midsize businesses needing FTP file sharing with advanced security
  7. AWS Transfer Family - Best for those seeking seamless integration with AWS ecosystem
  8. MOVEit Transfer - Best for businesses that prioritize automation in secure file transfers
  9. NordLocker - Best for users seeking top-tier encryption for their data
  10. JSCAPE - Best for businesses requiring platform-independent managed file transfer
  11. ActiveBatch - Best for IT teams needing advanced workflow automation capabilities
  12. GoAnywhere - Best for a simplified, centralized approach to secure file transfer

I've plunged into the depths of permissions, walked through the windows of SaaS, and listened to the subtle whispers of ad hoc notifications. Also, I measured the breadth of bandwidth, touched the tips of high availability, and synchronized with the rhythm of mobile device interactions. I've experienced the hustle and bustle of file transfer activity, trading partners, and I've observed complete visibility in data movement.

The life pulse of an enterprise file, data privacy, and the sheer precision of file management. I've also mapped the journey of each byte, from origin to endpoint, and watched the integration of the transfer of files. This guide will not only help you focus on file transfer activities, AES encryption, and data privacy. It also offers you a solution to understand and manage your software business needs, thereby maximizing your business productivity.

What Is A File Transfer Management Software?

File transfer management software is a self-service critical tool in the arsenal of businesses, organizations, and individuals who frequently handle data transfers, especially large files or sensitive information. This type of software also allows users of Windows, Linux, Unix, Mac, iSeries (AS/400), and others to securely send, receive, and manage data across different platforms and offers the ability to automate processes, keep detailed audit trails, and integrate with various IT systems.

Moreover, it caters to a diverse audience - from IT professionals managing complex workflows in large corporations to small businesses seeking to enhance productivity, to independent consultants who require reliable data security. It also supports for Open PGP to ensure data security and regulatory compliance standards (HIPAA, PCI DSS, SLA, SSH, FIPS, etc.), and a secure FTP server. Also, it provides the foundation for efficient and secure data exchange, a core requirement in today's digital world.

12 Best File Transfer Management Software Overviews

1. TitanFile - Best for ensuring secure, compliant file sharing in sensitive industries

TitanFile Reports dashboard
A look at the TitanFile's Report dashboard.

TitanFile is a dynamic file transfer management tool that provides secure and compliant file-sharing solutions. It stands tall as an ideal tool for businesses operating in sectors where compliance is a non-negotiable aspect, such as legal and healthcare industries.

Why I Picked TitanFile:

In my pursuit of the best file transfer management software, I chose TitanFile because of its strong focus on security and compliance. Its uniqueness lies in its ability to meet the stringent compliance requirements that are critical in sensitive industries. With TitanFile, you can ensure secure, compliant file sharing, which validates my decision that it's best suited for such use cases.

Standout Features & Integrations:

TitanFile shines with its robust security features, including two-factor authentication and data encryption at rest and in transit. It also boasts compliance with various standards like HIPAA and PIPEDA. In addition, its unique 'Channels' feature offers a secure workspace for collaboration and file sharing. As for integrations, TitanFile works well with popular platforms like Microsoft Office 365 and Active Directory, enhancing the ease of operation within existing ecosystems.

Pricing:

TitanFile pricing starts from $10/user/month, making it an affordable choice for many businesses.

Pros:

  • Strong focus on security and compliance
  • Integrates well with Microsoft Office 365 and Active Directory
  • Unique 'Channels' feature for collaboration

Cons:

  • A slightly higher starting price compared to some other options
  • The user interface could be more intuitive
  • Lacks some advanced automation features found in other tools

2. Files.com - Best for integrating with numerous other platforms, boosting productivity

Files.com dashboard sample
Here's what the dashboard looks like in Files.com.

Files.com is a versatile file transfer management tool that caters to a wide range of file sharing and automation needs. It's a one-stop solution for businesses seeking flexibility and control over their file transfer processes.

Why I Picked Files.com:

In my quest for the most versatile tool, Files.com came out on top. The selection hinged on its ability to cater to a wide range of data transfer needs while allowing for automation. Given its array of functionalities, I determined that Files.com is best for businesses that require versatile file transfer and automation capabilities.

Standout Features & Integrations:

Files.com showcases a vast array of features, including automated workflows, in-depth audit trails, and the ability to handle multiple file transfer protocols. Its automation capabilities truly stand out, allowing users to automate repetitive tasks and improve productivity. When it comes to integrations, Files.com excels with support for a variety of platforms including Dropbox, Google Drive, Amazon S3, and Microsoft Azure.

Pricing:

Files.com starts from $15/user/month, a competitive rate for its versatile functionality.

Pros:

  • Wide range of file transfer capabilities
  • Robust automation features
  • Extensive list of supported integrations

Cons:

  • Starting price is slightly higher than some other options
  • User interface can be complex for beginners
  • Some features may be overkill for smaller businesses with simpler needs

3. Cleo - Best for businesses seeking robust, scalable EDI integrations

Cleo file transfer management software
Cleo's activity screenshot showing its analytic dashboard.

Cleo Integration Cloud is a robust, enterprise-level data integration platform. It provides a comprehensive solution for managing complex file transfers and integration processes with great ease and efficiency.

Why I Picked Cleo:

As I was evaluating software for enterprise-level data integration, Cleo came out on top. It was the tool's ability to manage complex integrations in an efficient manner that caught my attention. Given its enterprise-oriented features and capabilities, Cleo is undeniably best for businesses that require comprehensive file transfer and integration solutions.

Standout Features & Integrations:

Cleo Integration Cloud also showcases a multitude of features including end-to-end visibility, secure file sharing, and an intuitive dashboard for real-time monitoring. Its impressive ability to handle large volumes of data in complex, enterprise environments really differentiates it. On the integration front, Cleo supports numerous EDI, API, and file-based integrations with major enterprise platforms such as Salesforce, NetSuite, and Amazon Web Services.

Pricing:

Cleo Integration Cloud’s pricing begins from $1,000/month, reflecting its premium enterprise-level features.

Pros:

  • Comprehensive data integration solution
  • Capability to handle large volumes of data
  • Broad range of supported integrations

Cons:

  • High starting price might deter smaller businesses
  • Complexity of the software may require technical expertise
  • Limited suitability for businesses with simpler needs

4. Thru - Best for enterprise-level file transfers with complete audit trails

Thru file transfer software
A look at the homepage view in Thru website.

Thru is a file transfer management software solution that places a strong emphasis on security. Designed to provide enterprises with a secure way to transfer, track, and manage files, it is particularly suited to organizations handling sensitive data.

Why I Picked Thru:

I chose Thru for this list due to its emphasis on security, something that I find sets it apart from many of its competitors. Its commitment to providing a secure file transfer environment makes it the best option for businesses that need to handle sensitive data while ensuring compliance.

Standout Features & Integrations:

Thru offers several notable features such as comprehensive audit trails, encryption in transit and at rest, and real-time tracking. Moreover, its provision of a centralized control for file transfers significantly improves data governance. For integrations, Thru also supports various enterprise applications, including Salesforce, Microsoft Outlook, and IBM Notes, to provide a unified and seamless file transfer experience.

Pricing:

Thru's pricing starts from $15/user/month.

Pros:

  • Strong emphasis on security
  • Comprehensive audit trails
  • Centralized control for better data governance

Cons:

  • Higher starting price point may deter small businesses
  • Interface could be more intuitive
  • Some users report slow customer service response times

5. Axway - Best for organizations requiring legacy system integration

Axway's dashboard sample
Here's a screenshot of user accounts transfer sites in Axway.

Axway is a managed file transfer solution that specializes in handling large-scale data transfers securely. It is also tailored to meet the needs of businesses that regularly handle large volumes of data and require robust file transfer capabilities.

Why I Picked Axway:

I selected Axway for this list because it excels in the management and secure transfer of large amounts of data. Its ability to handle big data sets it apart and makes it an optimal choice for businesses dealing with significant data volumes regularly.

Standout Features & Integrations:

Axway provides features such as high-volume data transfer, data tracking and visibility, and secure encryption protocols. It also offers automated file transfer workflows, which greatly simplify the process for users. When it comes to integrations, Axway seamlessly integrates with numerous enterprise-level systems like ERP, CRM, and other business applications, offering a unified file transfer experience.

Pricing:

Axway’s pricing starts from $25/user/month.

Pros:

  • Excellent for large scale data transfers
  • Robust security protocols
  • Seamless integrations with enterprise-level systems

Cons:

  • High starting price may be prohibitive for small businesses
  • Steep learning curve for new users
  • Some users report delays in customer support response times

6. ExaVault - Best for small-to-midsize businesses needing FTP file sharing with advanced security

ExaVault dashboard screenshot
ExaVault's dashboard view.

ExaVault is a managed file transfer tool that not only focuses on providing secure and efficient file transfers but also allows users to custom brand their file sharing interface. This makes it an ideal choice for businesses looking to maintain brand consistency while sharing files with clients or partners.

Why I Picked ExaVault:

In the sea of file transfer solutions, ExaVault stands out due to its custom branding feature. I chose ExaVault because it allows businesses to maintain brand identity even when sharing files, an aspect often overlooked by other tools.

Standout Features & Integrations:

ExaVault's most significant features include secure file transfer, easy sharing options, and the ability to custom brand the file sharing interface. It also provides comprehensive activity tracking for accountability. In terms of integrations, ExaVault pairs well with many third-party apps and platforms such as WordPress, allowing for seamless file sharing across different platforms.

Pricing:

Pricing for ExaVault starts from $20/user/month.

Pros:

  • Custom branding options maintain brand consistency
  • Secure file transfer and sharing
  • Broad third-party integrations

Cons:

  • Higher starting price compared to other solutions
  • Some users may find the interface less intuitive
  • The setup process may be complicated for non-technical users

7. AWS Transfer Family - Best for those seeking seamless integration with AWS ecosystem

AWS Transfer Family homepage view
Here's a homepage view in AWS Transfer Family.

AWS Transfer Family is a managed file transfer service that supports transfers over SFTP, FTPS, and FTP directly into and out of Amazon S3 or Amazon EFS. Given its direct integration with AWS services, it's best for businesses that heavily rely on the AWS ecosystem for their operations and require seamless file transfer solutions.

Why I Picked AWS Transfer Family:

I selected AWS Transfer Family because of its seamless integration with AWS services. It becomes a natural choice for businesses already deeply integrated into the AWS ecosystem. It stands out due to its easy set-up process and compatibility with existing workflows if you're using Amazon's cloud services.

Standout Features & Integrations:

AWS Transfer Family supports secure file transfers over SFTP, FTPS, and FTP, reducing the complexity usually associated with setting up and managing these protocols. This service is natively integrated with AWS services like Amazon S3 and Amazon EFS, providing seamless access to data stored in these services for file transfers.

Pricing:

Pricing for AWS Transfer Family is based on usage and starts from $0.04 per hour (around $30/user/month).

Pros:

  • Direct integration with AWS services
  • Supports secure file transfer protocols: SFTP, FTPS, FTP
  • Reduces complexity of managing file transfer protocols

Cons:

  • Pricing based on usage can be high for heavy users
  • Dependence on AWS ecosystem might limit users outside of it
  • Additional costs based on data upload, download, and storage

8. MOVEit Transfer - Best for businesses that prioritize automation in secure file transfers

MOVEit Transfer dashboard sample
An overview of the files in MOVEit Transfer dashboard.

MOVEit Transfer is a managed file transfer solution that assures the secure movement of sensitive data to meet compliance requirements while providing productivity improvements for the end user. It is a robust choice for compliance-driven organizations because of its strong emphasis on security features and regulatory compliance support.

Why I Picked MOVEit Transfer:

I chose MOVEit Transfer for its focus on secure data transfer and compliance features. In comparison to others, MOVEit Transfer provides a blend of productivity improvements while staying compliant, which is essential for industries like healthcare, finance, and others dealing with sensitive information.

Standout Features & Integrations:

MOVEit Transfer features encrypted file transfer protocols, including FTPS, HTTPS, SFTP, and AS2. The tool provides detailed activity tracking for auditing purposes and offers integration with anti-virus and DLP systems. It also provides automated workflows to streamline complex tasks.

Pricing:

MOVEit Transfer pricing is not publicly disclosed and would be provided upon request.

Pros:

  • Strong focus on security and compliance
  • Supports various secure file transfer protocols
  • Detailed activity tracking for auditing

Cons:

  • Pricing not publicly disclosed
  • Could be complex for small businesses
  • Heavy reliance on compliance features might not appeal to non-regulated industries

9. NordLocker - Best for users seeking top-tier encryption for their data

Here's what the Cloud storage in NordLocker looks like.

NordLocker is a tool designed to secure your files, whether they're stored locally or in the cloud, and share them in a secure way. I find it to be the best tool for cloud-based file sharing due to its simplicity and the robust encryption it applies to files both in transit and at rest.

Why I Picked NordLocker:

The reason I picked NordLocker lies in its user-friendly approach to secure file storage and sharing. It provides an intuitive interface and strong encryption for files, making it an excellent choice for businesses that prioritize secure cloud-based file sharing. Its uniqueness lies in the fact that it allows for sharing encrypted files directly from the cloud.

Standout Features & Integrations:

One of the main features of NordLocker is its advanced encryption which it applies to every file before it leaves your device. Additionally, it allows for secure file sharing directly from the cloud. While it doesn't integrate with other tools in a traditional sense, it works alongside your cloud storage providers to add an extra layer of security.

Pricing:

The starting price for NordLocker is from $3.99/user/month.

Pros:

  • User-friendly interface
  • Robust encryption for files both in transit and at rest
  • Allows for secure sharing directly from the cloud

Cons:

  • Limited integrations with other tools
  • Could be overkill for users just needing simple file sharing
  • No option for on-premise storage, only supports cloud-based storage

10. JSCAPE - Best for businesses requiring platform-independent managed file transfer

JSCAPE file transfer software dashboard
JSCAPE's dashboard screenshot.

JSCAPE is a managed file transfer solution that provides secure, automated file transfers for businesses. It stands out for large enterprises due to its scalability, the range of protocols supported, and the ability to automate file transfer processes.

Why I Picked JSCAPE:

I chose JSCAPE for this list because of its comprehensive feature set and scalability, which makes it ideal for large enterprises. It stands out due to its wide range of supported protocols, including FTP, SFTP, and AS2. Its automation capabilities further simplify file transfer processes, especially for larger organizations with complex needs.

Standout Features & Integrations:

Key features of JSCAPE include the support of multiple protocols, automated file transfers, and comprehensive security measures like encryption and DLP. It integrates well with various systems like LDAP and AD for user authentication, and it can connect with most databases for storing transfer logs and configurations.

Pricing:

JSCAPE's pricing is available upon request.

Pros:

  • Comprehensive range of supported protocols
  • Scalable solution suitable for large enterprises
  • Robust security features including encryption and DLP

Cons:

  • Pricing is not transparent
  • Could be complex for small businesses or beginners
  • Might be overkill for simple file transfer needs

11. ActiveBatch - Best for IT teams needing advanced workflow automation capabilities

ActiveBatch file transfer management software
Here's a screenshot in ActiveBatch website.

ActiveBatch is a managed file transfer solution that provides robust automation features. The tool's extensive capabilities to streamline repetitive tasks and implement efficient workflows make it a top choice for companies looking to enhance automation in their file transfer processes.

Why I Picked ActiveBatch:

ActiveBatch landed a spot on this list due to its superior automation capabilities that make file transfer processes more efficient. What sets it apart is the ability to automate complex workflows, making it easier for organizations to manage repetitive file transfer tasks. In my judgement, it is best suited for businesses that have a high volume of file transfers and want to automate them.

Standout Features & Integrations:

ActiveBatch's features include prebuilt job steps for common tasks, event-driven automation capabilities, and workflow development tools. It also offers powerful integrations with a variety of systems including databases, cloud services, and business applications, making it easy to incorporate file transfer processes into broader business workflows.

Pricing:

ActiveBatch's pricing is available upon request.

Pros:

  • Superior automation capabilities
  • Event-driven automation feature allows for responsive workflows
  • Wide array of integrations

Cons:

  • Pricing is not disclosed on the website
  • Might be complex for smaller businesses or beginners
  • It may take time to fully utilize and understand its extensive feature set

12. GoAnywhere - Best for a simplified, centralized approach to secure file transfer

GoAnywhere file transfer software screenshot
Here's an overview screenshot in GoAnywhere features.

GoAnywhere is a managed file transfer solution known for its scalability, making it a prime choice for businesses with expanding needs. Its ability to handle increasing file transfer demands as your organization grows aligns it well with organizations anticipating growth.

Why I Picked GoAnywhere:

In my evaluation process, GoAnywhere stood out for its scalability. The ability to scale up to accommodate a growing organization's needs is a vital attribute that distinguishes it from other solutions. I selected it as the best tool for scalability because it can easily adjust to the demands of expanding businesses without compromising security or efficiency.

Standout Features & Integrations:

GoAnywhere provides key features such as automated file transfers, detailed audit logs, and role-based access control. Furthermore, it integrates well with cloud storage providers, databases, and business applications, enabling seamless management of file transfers across various platforms.

Pricing:

GoAnywhere's pricing details are provided upon request.

Pros:

  • Robust scalability makes it suitable for growing businesses
  • Wide array of integrations supports broader business workflows
  • Detailed audit logs provide transparency and accountability

Cons:

  • Pricing is not transparent
  • Initial setup might be complex
  • User interface may seem less intuitive to some users

Other File Transfer Management Software Tools

Below is a list of additional file transfer management software that I shortlisted but did not make it to the top 12. Definitely worth checking them out.

  1. Fortra - Good for high-level corporate data transfer needs
  2. Stonebranch - Good for real-time automation in data transfers
  3. Kiteworks - Good for secure sharing of enterprise content
  4. Coviant Software - Good for businesses looking for easy-to-use transfer solutions
  5. Oracle - Good for large enterprises requiring advanced file transfer capabilities
  6. Forcepoint - Good for organizations prioritizing data protection in transfers
  7. Quatrix - Good for businesses needing efficient and secure file sharing
  8. Cornerstone MFT - Good for enterprises requiring secure collaboration
  9. Software AG - Good for large-scale B2B data exchange
  10. Opentext - Good for businesses needing a comprehensive B2B gateway
  11. Control-M - Good for companies seeking automated managed file transfer workflows
  12. Qbox - Good for teams using QuickBooks and seeking collaborative solutions
  13. Couchdrop - Good for cloud-first companies looking for cloud-based file transfer
  14. Solarwinds - Good for businesses needing comprehensive control over file transfer
  15. FileCloud - Good for businesses requiring private cloud solutions for file transfers

Selection Criteria for File Transfer Management Software

When I embarked on the mission of choosing the best managed file transfer software, I had a set of criteria in mind that I knew these tools needed to meet. With the software landscape being incredibly vast, My criteria are detailed below, ranging from core functionality to usability.

Core Functionality

  • Ability to Securely Transfer Files: The tool should be capable of transferring files securely from one location to another, be it within the same network or to a remote network.
  • Supports Various File Transfer Protocols: The tool should support various protocols like FTP, SFTP, HTTP, and HTTPS, among others.
  • Ability to Schedule and Automate Transfers: The tool should have the functionality to schedule file transfers and automate regular transfers.

Key Features

  • Encryption: This is vital for the secure transmission of files. Encryption turns readable data into coded data, so it's secure during transmission.
  • Auditing and Reporting: This feature allows you to track the file transfers, monitor activities and generate reports for analysis.
  • Scalability: As your business grows, the tool should be able to scale and handle the increasing load of file transfers.
  • Compliance: The tool should help meet the necessary data protection and privacy regulations like GDPR, HIPAA, etc.

Usability

  • Intuitive Interface: For a managed file transfer software, the user interface should be clear and straightforward. Users should be able to navigate easily and understand the functions without much hassle.
  • Easy Onboarding: As these tools can get technical, it is crucial for the software to provide detailed documentation or training modules to familiarize new users with the tool.
  • Customer Support: The software should provide robust customer support. In case of any difficulties or issues, users should be able to reach out for assistance and receive prompt responses.
  • Role-based Access: Given the sensitive nature of data transfers, the software should enable administrators to set role-based access. This ensures that only authorized personnel can initiate or manage transfers, contributing to overall security.

People Also Ask (FAQs)

What are the benefits of using managed file transfer software?

Managed file transfer software offers numerous benefits:

  1. Improved Security: These tools provide robust security measures, including encryption and secure protocols, to safeguard your files during transfer.
  2. Automation: Managed file transfer software can automate regular transfers, reducing the need for manual intervention and saving time.
  3. Compliance: Many of these tools help businesses comply with regulations like GDPR and HIPAA, which require secure data handling and transfer.
  4. Auditing and Reporting: This software often includes features for tracking file transfers and generating reports, which can help with troubleshooting and analysis.
  5. Scalability: As your business grows, these tools can scale to handle larger file transfers, making them a future-proof solution.

How much do managed file transfer tools cost?

Managed file transfer tools follow different pricing models, often depending on the number of users, the volume of data being transferred, or the range of features offered. Some tools have a subscription model where you pay a fixed amount per month or year, while others might charge based on the amount of data transferred.

The typical pricing range for these tools can be anywhere from $10/user/month to over $100/user/month, depending on the features and capacity needed. The cheapest managed file transfer software options can start from as low as $10/user/month, while more comprehensive enterprise-grade solutions can cost several hundreds of dollars per month.

Are there any free managed file transfer software options?

Yes, there are free options available in the market, although they may come with limitations in terms of the number of users, file size, or the range of features offered. Examples include FileZilla and WinSCP, which offer basic file transfer capabilities. However, for more advanced features such as automation, reporting, and enterprise-level security, paid tools are typically required.

Other Software Reviews

Summary

In conclusion, choosing the right managed file transfer software depends largely on your specific needs, budget, and business size. There are many secure MFT solutions on the market as well but as we have discovered, there are numerous options available, each with unique strengths catering to different use cases.

Key takeaways:

  1. Understand Your Needs: Whether you prioritize robust security, automation capabilities, compliance requirements, or user-friendly interfaces, knowing your specific needs can help narrow down your choices.
  2. Consider Pricing: While pricing should not be the sole determining factor, understanding the pricing models and having a clear budget can help you pick a tool that provides value for money.
  3. Evaluate The Benefits: Each tool offers unique benefits. Consider the ways these advantages can positively impact your business processes and workflows, ultimately improving efficiency and productivity.

What Do You Think?

I hope this guide has provided you with valuable insights to aid in your decision-making process. But the world of managed file transfer software is vast, and there are many solutions out there. Have you come across a tool that you think deserves to be on this list? If so, I invite you to share it. I’m always eager to explore new options and to enrich this resource for the benefit of my readers. Your experience and suggestions are most welcome.

Paulo Gardini Miguel
By Paulo Gardini Miguel

Paulo is the Director of Technology at the rapidly growing media tech company BWZ. Prior to that, he worked as a Software Engineering Manager and then Head Of Technology at Navegg, Latin America’s largest data marketplace, and as Full Stack Engineer at MapLink, which provides geolocation APIs as a service. Paulo draws insight from years of experience serving as an infrastructure architect, team leader, and product developer in rapidly scaling web environments. He’s driven to share his expertise with other technology leaders to help them build great teams, improve performance, optimize resources, and create foundations for scalability.