12 Best Backup Software Shortlist
Diving into realms of backup software, I've handpicked a list of the 12 very best solutions that tackle data protection pain points:
- Acronis - Best for comprehensive cyber protection
- Veeam - Best for virtual environments backup
- Commvault - Best for diverse data management needs
- Veritas Backup Exec - Best for mixed network backups
- NetApp - Best for integrated data storage solutions
- Rubrik - Best for cloud data management
- Carbonite - Best for automatic cloud backup
- Backblaze - Best for unlimited data backup
- Nakivo - Best for VMWare, Hyper-V, and AWS EC2
- Druva - Best for data protection as a service
- Arcserve Unified Data Protection - Best for disaster recovery
- Zerto - Best for business continuity and resilience
In the face of today's threats like ransomware and malware, not to mention the simple reality of hardware failures, having a reliable backup system is crucial. This is where backup software comes into play, offering features such as cloud storage, full backup, differential backup, and incremental backups to ensure that your important files are secure and retrievable.
With backup service providers, you have various backup options that provide security features, including AES encryption, to safeguard your data. These backup programs extend their utility to apps on mobile devices as well, both Android and iOS, making complete backup and restore a seamless process.
Backup software, in a nutshell, is a tool that safeguards your data by creating copies of files, databases, and hard drives or hard disks. The immense benefit of this tool lies in its capability to protect your data against unexpected losses and restore it when required. The pain points it resolves for you involve dealing with data loss due to system failures, malicious attacks like ransomware, or accidental deletions.
What is Backup Software?
Backup software is a specialized form of application used by individuals and businesses alike to create secondary copies of files, databases, or entire computer systems. These copies can be stored on separate physical or cloud-based storage systems and serve as a safety net against data loss from events like system crashes, user errors, or cyber-attacks.
From multinational corporations to freelance creatives, anyone who values data security leverages backup software. Its main purpose extends beyond simple backup, providing functionalities like data compression for saving space, encryption for enhanced security, and scheduling for automatic backups. Moreover, some solutions offer disaster recovery features, helping to restore not just files but entire systems to their previous state. This guarantees minimum disruption to work processes in the event of data loss.
Overviews of the 12 Best Backup Software
1. Acronis - Best for comprehensive cyber protection
Acronis is a powerful, holistic cybersecurity solution that stands as a market leader for comprehensive cyber protection. As its signature feature, Acronis integrates advanced backup, disaster recovery, and robust cybersecurity features in one platform, making it the ideal choice for those seeking exhaustive and efficient digital security.
Why I Picked Acronis:
Acronis is a noteworthy contender in the realm of backup software, boasting a comprehensive suite of tools that cater to various cybersecurity needs. As a user, I found it provides robust cyber protection, integrating backup, disaster recovery, and cybersecurity in a single solution. This unique combination makes Acronis stand out from the rest and justifies its spot in the "Best for comprehensive cyber protection" category. It's my go-to choice when considering extensive and multi-layered data protection.
Standout features & integrations:
Acronis delivers a robust blend of features, including real-time protection, automated backups, and end-to-end encryption. Furthermore, it supports various platforms and operating systems, providing a highly flexible solution for diverse tech environments. The software also integrates seamlessly with popular platforms like Microsoft 365, Google Workspace, and various virtual systems, enhancing its utility across multiple business scenarios.
Pricing:
Acronis offers a pricing structure starting from $59/user/year (billed annually). This plan includes full disk-image backup and active disk cloning features alongside the comprehensive cyber protection suite.
Pros:
- Offers a combined solution for backup, cybersecurity, and disaster recovery
- Supports a wide range of platforms and operating systems
- Provides real-time protection and end-to-end encryption
Cons:
- The interface can be somewhat complicated for beginners
- The pricing can be on the higher side for small businesses
- Occasional delays reported in customer support response times
2. Veeam - Best for virtual environments backup
Veeam stands as an industry-leading solution specializing in backup and recovery for virtual environments. With its strong focus on virtualized systems, such as VMware vSphere and Microsoft Hyper-V, it offers unmatched data protection capabilities, making it the go-to choice for businesses operating primarily in virtual environments.
Why I Picked Veeam:
Veeam's software is a widely-respected tool known for its remarkable capabilities in handling virtual environments. It particularly excels at creating secure, easily-manageable backups for VMWare and Hyper-V setups. I selected Veeam for its proficiency in this specific scenario, and I believe it stands out for its specialized focus on virtual environments. This specialization renders it the ideal choice for businesses or users who heavily rely on virtual systems, thus earning its spot as "Best for virtual environments backup."
Standout features & integrations:
Veeam shines with its Instant VM Recovery feature, allowing rapid restoration of virtual machines. It also offers Veeam DataLabs, which provides a secure environment to test updates and changes without risking the main operational setup. Veeam integrates well with a host of storage options, including NetApp, Dell EMC, and Nutanix, as well as cloud platforms such as AWS, Microsoft Azure, and Google Cloud.
Pricing:
Veeam's pricing starts from $40/user/year (billed annually). This base price includes the Veeam Backup & Replication service, which caters to both physical and virtual backups.
Pros:
- Excels in handling virtual environments like VMWare and Hyper-V
- Instant VM Recovery offers quick restoration
- Offers a secure environment for testing via Veeam DataLabs
Cons:
- The user interface can be complex for new users
- Pricing might be higher than some other solutions
- Customer support may have slower response times during peak hours
3. Commvault - Best for diverse data management needs
Commvault is a recognized leader in enterprise data management, offering comprehensive solutions for data backup, recovery, and archiving across diverse environments. With its ability to handle a broad array of data types and sources and its flexible customization features, Commvault emerges as the top pick for organizations with diverse and complex data management needs.
Why I Picked Commvault:
Commvault is a comprehensive data management solution designed to address a wide array of data needs. It's an all-in-one package that excels at backup, recovery, and archiving operations. What led me to choose Commvault for this list is its versatility in handling various data management tasks. It's uniquely positioned as a solution that provides broad data protection coverage and is, therefore, the best option for users with diverse data management needs.
Standout features & integrations:
Key features of Commvault include its live sync capability, which ensures minimal downtime during recovery operations, and its hardware snapshot management, which supports a wide array of storage arrays. In terms of integrations, Commvault plays well with several databases, applications, and virtual environments, making it suitable for many different system setups. Notable integrations include Microsoft 365, Google Cloud, AWS, and Azure.
Pricing:
Commvault pricing begins at $42/user/year (billed annually). This includes basic backup and recovery services, along with their centralized management console.
Pros:
- Versatile and comprehensive data management capabilities
- Live sync feature ensures minimal downtime during recovery
- Wide array of integrations with databases, applications, and virtual environments
Cons:
- The platform might feel complex to first-time users
- The cost might be on the higher side for smaller businesses
- The customer service experience could be improved
4. Veritas Backup Exec - Best for mixed network backups
Veritas Backup Exec is a robust, flexible data protection solution that excels in safeguarding both physical and virtual environments. Its ability to seamlessly handle mixed network backups, regardless of whether data resides on-premises, in virtual systems, or in cloud-based platforms, makes it an ideal solution for organizations with hybrid IT infrastructures.
Why I Picked Veritas Backup Exec:
Veritas Backup Exec provides robust and reliable data protection for physical, virtual, and cloud environments. Its main advantage is its ability to back up mixed network setups, making it an invaluable tool for diverse IT infrastructures. I selected Veritas Backup Exec for this list because of its agility in handling different types of network configurations. In my comparison, it stands out as the best solution for users with mixed network environments, providing reliable backup operations across the board.
Standout features & integrations:
Veritas Backup Exec's top feature is its flexible backup and recovery solution that caters to various platforms, including physical, virtual, and cloud environments. Furthermore, its Instant Recovery feature minimizes downtime by quickly restoring virtual machines. In terms of integrations, Veritas Backup Exec can work smoothly with a multitude of platforms, such as Microsoft Hyper-V, VMware vSphere, Amazon S3, and Microsoft Azure, to name a few.
Pricing:
Veritas Backup Exec pricing starts from $37.50/user/month. This base price includes coverage for one front-end TB and one year of Essential Support.
Pros:
- Flexibility in handling mixed network configurations
- Instant Recovery feature for quick restoration of virtual machines
- Broad range of platform integrations
Cons:
- Interface could be more user-friendly
- Customer support could be more responsive
- Some advanced features require additional purchase
5. NetApp - Best for integrated data storage solutions
NetApp is a reputable software that provides integrated data storage solutions. It specializes in helping businesses store, manage, protect, and retain one of their most precious assets: data. Its recognition as an optimal solution for integrated data storage needs comes from its holistic approach to data management, offering a combination of backup, recovery, and storage functionalities.
Why I Picked NetApp:
I picked NetApp because it offers more than just backup; it's a comprehensive data management solution. The deciding factors for me were its ability to integrate data storage with data backup and its focus on optimizing storage device efficiency. Its breadth of offerings and emphasis on an integrated approach make it different from other tools on the list. In my judgment, NetApp is the best choice for businesses seeking a combined solution for their data storage and backup needs.
Standout features & integrations:
NetApp shines with its feature-rich data storage solutions. Notably, its SnapMirror technology facilitates efficient data replication and backup, while FlexClone allows for swift and space-efficient data cloning. It integrates well with various applications and platforms such as Oracle, SAP, Microsoft Exchange, and SharePoint, enabling seamless data backup and recovery across different workloads.
Pricing:
Pricing for NetApp varies depending on the specific services and capacity needed, making it difficult to provide a specific starting cost. Hence, for precise pricing details, it's best to contact NetApp directly.
Pros:
- Integrated data storage and backup solution
- Efficient data replication with SnapMirror
- Wide range of application and platform integrations
Cons:
- Complex pricing structure
- Could be overwhelming for small businesses
- Some users report steep learning curve
6. Rubrik - Best for cloud data management
Rubrik is a software platform that simplifies backup and recovery for enterprises across hybrid and multi-cloud environments. Its versatility and robustness make it an excellent solution for organizations seeking comprehensive cloud data management. Rubrik stands out for its ability to provide a unified, policy-driven platform for data recovery and cloud mobility.
Why I Picked Rubrik:
I selected Rubrik primarily for its impressive cloud data management capabilities. The tool's ability to adapt to diverse cloud environments while maintaining consistent, policy-driven data management was a standout feature for me. This uniqueness in delivering holistic cloud data management makes Rubrik the optimal choice for businesses with complex, multi-cloud infrastructures.
Standout features & integrations:
Rubrik delivers features like instant data recovery, automated protection, and secure data archival. The platform also enables easy cloud migration and includes a unified dashboard for managing data across all systems and platforms. Crucially, Rubrik integrates with a plethora of platforms, including AWS, Microsoft Azure, and Google Cloud, which allows for seamless data management across multiple cloud environments.
Pricing:
Rubrik uses a custom pricing model based on the specific needs of each organization. Consequently, pricing information is not publicly available, and interested parties should contact Rubrik directly to request a quote.
Pros:
- Comprehensive cloud data management
- Integration with multiple cloud platforms
- Unified dashboard for data management across all systems
Cons:
- Custom pricing model may be complex for some
- May not be suitable for small businesses
- Some users report a need for technical expertise to fully utilize the platform
7. Carbonite - Best for automatic cloud backup
Carbonite provides an automatic cloud backup solution that helps protect your most important digital assets. This tool is perfect for organizations looking for a set-it-and-forget-it approach to backing up their data in the cloud.
Why I Picked Carbonite:
I chose Carbonite for its automated cloud backup capabilities. What sets this tool apart is its relentless focus on simplicity and automation, helping to take the worry out of data protection. The fact that it allows automatic, continuous backup makes it an ideal tool for businesses that require consistent data protection without manual labor.
Standout features & integrations:
Carbonite offers features like automatic and continuous cloud backups, which ensure data is always up-to-date and protected. It also offers a remote file access feature, allowing you to access your backed-up files from any device. The tool integrates with popular operating systems and platforms, including Windows, Mac, and Linux.
Pricing:
Pricing for Carbonite starts from $6/user/month (billed annually). This is the cost for their base plan, which provides automatic cloud backup for one computer.
Pros:
- Automatic and continuous cloud backups
- Remote file access from any device
- Compatibility with major operating systems
Cons:
- Plans are billed annually, not monthly
- May not have the breadth of features some businesses require
- Some users have reported slow backup speeds
8. Backblaze - Best for unlimited data backup
Backblaze is a cloud backup solution that provides unlimited storage capacity. It's an excellent fit for organizations that deal with large volumes of data and need a backup solution that won't limit their storage space.
Why I Picked Backblaze:
I selected Backblaze because it caters specifically to businesses that require ample storage without restrictions. The unlimited backup capacity is a distinct advantage, particularly for data-heavy businesses. It stands out due to this uncapped data backup provision, marking it as the best choice for organizations handling large data volumes.
Standout features & integrations:
Backblaze stands out with features like unlimited data backup and file versioning, which retains old versions of files for up to 30 days. In terms of integrations, it works well with both Windows and macOS, allowing a broad range of businesses to use this backup solution effectively.
Pricing:
The starting price for Backblaze is $6/user/month, providing unlimited backup for one computer. The pricing applies when billed annually.
Pros:
- Unlimited data backup
- Retains old versions of files for up to 30 days
- Compatibility with both Windows and macOS
Cons:
- Plans are billed annually, not monthly
- No native support for Linux
- No free plan available
9. Nakivo - Best for VMWare, Hyper-V, and AWS EC2
Nakivo is a versatile data protection and backup solution widely recognized for its support for VMWare, Hyper-V, and AWS EC2 environments. It offers an integrated approach to backup, replication, and recovery for these virtualization and cloud platforms.
Why I Picked Nakivo:
I picked Nakivo primarily due to its robust support for popular virtualization platforms and cloud environments like VMWare, Hyper-V, and AWS EC2. Its versatility and integrated features cater well to businesses heavily reliant on these platforms, making it stand out. In my judgment, Nakivo's extensive focus on these platforms validates its position as the best tool for VMWare, Hyper-V, and AWS EC2.
Standout features & integrations:
Nakivo's main features include VMWare backup, Hyper-V backup, and AWS EC2 backup, making it a comprehensive backup solution for these platforms. Notably, Nakivo also provides recovery options like instant file recovery and object recovery for Microsoft Exchange. In terms of integrations, Nakivo fits well into environments using VMWare, Hyper-V, and AWS EC2 and even supports Microsoft Exchange.
Pricing:
Pricing for Nakivo starts from $99/socket, billed annually. However, they also offer a free version with limited features.
Pros:
- Strong support for VMWare, Hyper-V, and AWS EC2
- Integrated backup and recovery options
- Free version available with limited features
Cons:
- Pricing is per socket, not per user
- Full feature set only available with paid version
- Lacks native support for some other cloud platforms
10. Druva - Best for data protection as a service
Druva is a cloud-based data protection solution that delivers unified coverage for data sources across the enterprise. It is specifically built to protect and manage enterprise data across data centers, cloud applications, and endpoints. Druva's service-oriented approach ties well with the increasing need for agile and scalable data protection solutions.
Why I Picked Druva:
I chose Druva because of its commitment to offering data protection as a service. This approach resonated with me, considering the growing trend towards service-based IT solutions. Druva's flexible, scalable, and efficient service differentiates it from traditional, infrastructure-centric data protection tools. As a result, I determined Druva to be the best for data protection as a service.
Standout features & integrations:
Druva offers a wide range of features, including data backup, disaster recovery, archival, and analytics. Its notable ability to protect data across different locations - whether in data centers, cloud applications, or endpoints - is impressive. On the integration front, Druva provides seamless compatibility with major platforms like AWS, Microsoft 365, Google Workspace, and Salesforce.
Pricing:
Pricing for Druva starts from $5/user/month, billed annually. This is the starting price for their standard plan, which includes features like backup, recovery, and centralized management.
Pros:
- Delivers data protection as a service
- Broad coverage of data sources
- Extensive integration with popular platforms
Cons:
- Pricing can be steep for larger enterprises
- Lacks on-premise option
- Some features might be overkill for smaller businesses
11. Arcserve Unified Data Protection - Best for disaster recovery
Arcserve Unified Data Protection (UDP) is a comprehensive solution that delivers data protection, migration, and disaster recovery. It caters to a wide range of infrastructures, including on-premises, virtual, and cloud environments. Arcserve UDP excels in its capabilities to provide high-speed recovery, which aligns with its positioning as the best tool for disaster recovery.
Why I Picked Arcserve Unified Data Protection:
When selecting tools for this list, I was drawn to Arcserve UDP due to its extensive disaster recovery capabilities. Compared to other tools, it stands out with its Assured Recovery technology that ensures system availability following a disaster. In my judgment, these features and more position Arcserve UDP as the best choice for disaster recovery.
Standout features & integrations:
Arcserve UDP's features extend beyond typical data protection. It includes high availability and instant virtual standby capabilities that ensure minimal downtime in case of a disaster. The tool also integrates with public cloud services like Amazon AWS and Microsoft Azure, as well as virtual environments such as VMware and Hyper-V.
Pricing:
The pricing for Arcserve UDP starts from $18/user/month, billed annually. This price reflects the starting cost for their basic plan, which includes data protection and disaster recovery capabilities.
Pros:
- Comprehensive disaster recovery features
- Integration with public cloud and virtual environments
- High availability and instant virtual standby
Cons:
- High starting price point may deter smaller businesses
- Interface may be complex for non-technical users
- Advanced features may require additional cost
12. Zerto - Best for business continuity and resilience
Zerto is an IT resilience platform designed to mitigate the risk of downtime and data loss for critical systems. Its functionality spans backup, disaster recovery, and cloud mobility. Zerto's strength in ensuring business continuity and resilience, particularly through its robust disaster recovery and cloud mobility features, is why I hold it in high regard for this category.
Why I Picked Zerto:
I selected Zerto for this list due to its comprehensive approach to IT resilience, focusing not only on backup but also on disaster recovery and cloud mobility. These factors set Zerto apart from many other tools. Based on my comparison and opinions, I see Zerto as the best tool for business continuity and resilience because it aligns with the goal of minimizing downtime and maintaining data integrity, which are critical for business continuity.
Standout features & integrations:
Zerto offers continuous data protection with journal-based recovery, which allows for recovery of data from mere seconds before an incident. Its orchestration and automation capabilities also ensure rapid recovery during a disruption. In terms of integrations, Zerto works well with a wide range of platforms, including VMware, Hyper-V, AWS, and Azure, which provides flexibility for businesses with various IT architectures.
Pricing:
Zerto’s pricing begins from $40/user/month, billed annually. This starting price covers the core features of continuous data protection, disaster recovery, and cloud mobility.
Pros:
- Comprehensive approach to IT resilience
- Supports a wide range of platform integrations
- Journal-based recovery enables precise data recovery
Cons:
- Higher cost compared to some competitors
- Can be complex to configure initially
- Might be overkill for small businesses with less complex IT needs
Other Noteworthy Backup Software Tools
Below is a list of additional Backup Software tools I shortlisted but did not make it to the top 12. Definitely worth checking them out.
- EaseUS ToDo Backup - Good for personal users needing easy data protection
- Paragon - Good for advanced disk partitioning
- NovaBACKUP - Good for businesses requiring HIPAA-compliant backups
- AOMEI - Good for Windows users requiring system cloning
- Altaro VM Backup - Good for VMware and Hyper-V environments
- Dell EMC NetWorker - Good for enterprises needing scalable solutions
- Retrospect - Good for businesses needing endpoint protection
- MSP360 - Good for MSPs requiring multi-tenant backup
- Iperius Backup - Good for businesses needing drive imaging
- Code42 - Good for organizations combating insider threats
- Vembu BDR Suite - Good for comprehensive data disaster recovery
- GoodSync - Good for real-time automated synchronization
- Macrium Reflect - Good for users needing rapid disk imaging
Selection Criteria for Choosing Backup Software
In my quest to identify top-notch backup software, I've explored and experimented with dozens of tools. My deep-dive analysis led me to the selection of a few standout performers, which I'm convinced offer a blend of exceptional functionality, user-friendly features, and efficient usability.
Core Functionality
Choosing the right backup software hinges on a few key capabilities. Here's what you should look out for:
- Data Protection: The tool should provide comprehensive protection for your data, whether it's stored on a physical server backup, virtual environment, or in the cloud.
- Disaster Recovery: In case of a catastrophic data loss, the tool should have robust disaster recovery capabilities to restore your data and get you back up and running.
- Continuous Backup: The tool should provide real-time or near real-time continuous backup capabilities to ensure all data changes are captured.
Key Features
While analyzing backup software, I focused on several crucial features that make the tool valuable for its users:
- Security: The tool should use encryption and other security measures to protect your data both at rest and in transit.
- Scalability: As your data grows, the tool should be able to scale up to handle larger volumes without a hitch.
- Automation: The ability to schedule automatic backups can save a lot of time and eliminate human error.
- Multi-platform Support: The tool should support multiple operating systems and environments (like Windows 10, Linux, VMWare, and Hyper-V).
Usability
Backup software usability is often a neglected aspect but a pivotal one. Here's what I focused on:
- Ease of Setup and Configuration: The initial setup and configuration process should be straightforward and not require deep technical expertise.
- Intuitive Interface: The tool should offer a clean, uncluttered interface that's easy to navigate, even for non-technical users.
- Helpful Documentation and Support: The availability of a knowledge base, detailed user guides, and responsive customer support can be a lifesaver when dealing with complex backup scenarios.
- Reporting and Alerting: The tool should provide clear reporting on backup status and prompt alerting on any issues to stay on top of your data protection game.
Most Common Questions Regarding Backup Software (FAQs)
What are the benefits of using backup software?
Backup software offers several key benefits:
- Data Protection: It provides a safety net against data loss due to hardware failure, natural disasters, or cyber threats.
- Ease of Recovery: It simplifies the process of data recovery, whether you need to restore a single file or your entire system.
- Automation: It allows you to schedule backups to run automatically, reducing the risk of forgetting or neglecting to back up your data.
- Efficiency: It often includes features like deduplication and compression to reduce storage requirements and speed up the backup process.
- Peace of Mind: Knowing that your data is safely backed up can give you peace of mind and allow you to focus on other aspects of your business.
How much does backup software typically cost?
Backup software can range significantly in price, depending on the features, the amount of data you need to back up, and the number of users or devices. Pricing can start from as low as $10 per user per month for basic plans and up to several hundred dollars per month for more advanced, enterprise-level solutions.
What are the common pricing models for backup software?
There are a few common pricing models for backup software:
- Per User: You pay a monthly or annual fee for each user who will be using the software.
- Per Device: You pay a fee for each device that will be backed up.
- Data Volume: Pricing is based on the amount of data you will be backing up.
What is the cheapest backup software?
The cheapest backup software often starts from around $10 per user per month. For example, EaseUS ToDo Backup's starting price is $9.90/user/month.
What is the most expensive backup software?
Some of the more advanced, enterprise-level backup solutions can cost several hundred dollars per month. For example, Druva's pricing can go up to $600 per user per month for their high-end plans.
Are there any free backup software options?
Yes, there are some free options available, but they usually have limited features and capabilities. Some free versions include AOMEI Backupper and Macrium Reflect Free. Keep in mind that for critical data and systems, a paid solution with comprehensive features and dedicated support may be a more reliable choice.
Other Storage and Backup-Related Tool Reviews
- Storage Management Software
- Data Replication Software
- Cloud Storage Software
- Storage Virtualization Software
Summary
Backup software is an essential tool to safeguard your valuable data from loss due to hardware failure, natural disasters, or cyber-attacks. From my research, the best solutions offer robust functionality, an intuitive user interface, and a solid reputation for reliability and customer support.
Here are three key takeaways from this guide:
- Understand Your Needs: Different backup software caters to different needs. Some are best for disaster recovery, others excel in data protection as a service, and others stand out in business continuity and resilience. Identify your specific needs first, then look for software that best addresses them.
- Consider the Key Features and Usability: Look beyond basic functionality. Prioritize features like automation, data compression, deduplication, and the ability to manage backups across multiple devices or networks. Usability is also important - a good backup tool should be easy to navigate and operate.
- Look at the Pricing Structure: Backup software comes with various pricing structures. Some charge per user, some per device, and others based on the volume of data. Understand what you're paying for and make sure it aligns with your budget and offers good value for money. Consider both upfront costs and potential costs of data loss if you choose an inadequate solution.
What Do You Think?
As comprehensive as this guide might be, the world of backup software is expansive and constantly evolving. Some tools might have eluded my list, but they might be perfect for others. So if you're using backup software that you believe deserves recognition, please share your experiences.
I appreciate your suggestions; they are valuable to my exploration and can greatly benefit others in their journey to find the right backup solution!