Le 10 migliori alternative a Smartsheet selezionate per il 2026

If your team needs to organize projects with complex, relational data, Airtable offers a flexible database-style approach. It’s a strong fit for IT specialists, operations teams, and project managers who want to structure information beyond simple lists or grids. Unlike Smartsheet, Airtable lets you link records across tables, customize data types, and build tailored workflows for unique project needs.

Why Airtable Is a Good Smartsheet Alternative

When you need to organize projects with more structure than a spreadsheet, Airtable’s database-style setup stands out. I picked Airtable because it lets you create linked tables, so you can manage relationships between tasks, assets, or resources in a way that’s not possible in Smartsheet. 

You can also define custom field types—like attachments, checkboxes, or dropdowns—to match your project’s data requirements. This approach is especially useful for IT teams and project managers who need to track interconnected information across multiple workflows.

Airtable Key Features

Some other features that make Airtable useful for project organization include:

• Interface Designer: Build custom dashboards and interfaces to visualize and interact with your data.
• Automations: Set up triggers and actions to automate repetitive tasks within your bases.
• Calendar View: Display records on a calendar to track deadlines and project timelines.
• Permission Controls: Assign granular access levels to collaborators for better data security.

Airtable Integrations

Integrations include Slack, Google Drive, Salesforce, Jira, Zendesk, Outlook, Google Calendar, Box, Miro, and Tableau.

Plaky is designed for teams that want a straightforward, no-fuss approach to project management. It’s especially useful for small businesses, startups, or departments that need to get new users up and running quickly without a complex setup. Unlike Smartsheet, Plaky focuses on simple onboarding and an intuitive interface, making it easy for anyone to start collaborating right away.

Why Plaky Is a Good Smartsheet Alternative

For teams that want to get started with minimal friction, Plaky stands out as a Smartsheet alternative focused on simple team onboarding. I picked Plaky because it lets you create and assign tasks, set up boards, and invite new users in just a few clicks. 

The platform’s templates and drag-and-drop board setup help new team members get oriented quickly, even if they haven’t used a work management tool before. This makes Plaky a strong fit for organizations that need to onboard users fast without overwhelming them with advanced configuration.

Plaky Key Features

Some other features that make Plaky useful for work management include:

• Custom Fields: Add and configure custom fields to tailor boards to your team’s workflow.
• File Attachments: Upload and attach files directly to tasks for easy reference.
• Commenting: Leave comments on tasks to keep discussions organized and accessible.
• Activity Log: Track changes and updates with a detailed activity log for each board.

Plaky Integrations

Integrations include Pumble.

ClickUp stands out for teams that want to tailor how they view and manage tasks. It’s a strong fit for IT specialists, project managers, and operations teams who need to switch between list, board, Gantt, or calendar views depending on the project. Unlike Smartsheet, ClickUp lets you customize nearly every aspect of your workspace, so you can match your workflows to your team’s exact needs.

Why ClickUp Is a Good Smartsheet Alternative

If you want a work management platform that adapts to your team’s preferred way of working, ClickUp is worth considering. I picked ClickUp because it lets you switch between list, board, Gantt, and calendar views for the same set of tasks, so every team member can work in the format that suits them best. 

You can also create custom fields and statuses to match your team’s unique processes. This level of flexibility makes ClickUp a strong alternative to Smartsheet for teams that need more control over how they visualize and organize their work.

ClickUp Key Features

Some other features in ClickUp that are valuable for work management include:

• Automations: Set up custom rules to automate repetitive tasks and notifications.
• Docs and Wikis: Create and organize internal documentation directly within your workspace.
• Time Tracking: Log time spent on tasks with built-in timers and manual entry.
• Goal Tracking: Set, track, and visualize progress toward team or project goals.

ClickUp Integrations

Integrations include Slack, GitHub, GitLab, HubSpot, Google Drive, Outlook, Figma, Zoom, Microsoft Teams, and Dropbox.

OpenProject stands out for teams that need open-source flexibility and control over their project management environment. It’s a strong fit for IT departments, public sector organizations, and privacy-focused businesses that want to self-host or customize their work management platform. Unlike Smartsheet, OpenProject gives you full access to source code and deployment options, supporting strict data security and compliance needs.

Why OpenProject Is a Good Smartsheet Alternative

If you’re looking for a work management platform with open-source deployment options, OpenProject is a clear choice. I picked OpenProject because it lets you self-host or run the platform in your own private cloud, giving you full control over your data and infrastructure. The tool also provides access to its source code, so you can customize workflows, permissions, and security settings to fit your organization’s requirements. These capabilities make OpenProject especially appealing for teams with strict compliance, privacy, or customization needs that Smartsheet can’t address.

OpenProject Key Features

Some other features that make OpenProject useful for work management include:

• Gantt Charts: Plan and visualize project timelines with interactive Gantt charts.
• Agile Boards: Manage tasks and sprints using built-in Agile and Scrum boards.
• Time Tracking: Log hours and monitor project progress with integrated time tracking.
• Wiki and Documentation: Create and organize project documentation directly within the platform.

OpenProject Integrations

Integrations include Nextcloud, OneDrive, SharePoint, GitHub, GitLab, and openDesk.

If you need a cloud-based platform that adapts to your team’s unique workflows, Notion is worth a look. It’s especially useful for IT teams, project managers, and cross-functional groups who want to combine documentation, project tracking, and knowledge sharing in one place. Unlike Smartsheet, Notion lets you build custom databases, wikis, and dashboards to fit your exact processes.

Why Notion Is a Good Smartsheet Alternative

For teams that need flexible knowledge management alongside project tracking, Notion offers a different approach than Smartsheet. I picked Notion because it lets you create custom wikis, databases, and interconnected pages that adapt to your team’s structure and workflows. You can organize everything from IT documentation to project plans and meeting notes in a single workspace. This flexibility makes Notion a strong choice if your work management needs go beyond spreadsheets and require a more dynamic, knowledge-driven environment.

Notion Key Features

Some other features in Notion that are useful for work management include:

• Kanban Boards: Organize tasks and projects visually with drag-and-drop boards.
• Calendar View: Display tasks, deadlines, and events in a calendar format for better scheduling.
• Permission Controls: Set granular access levels for pages, databases, and workspaces.
• Template Gallery: Access a library of pre-built templates for project management, documentation, and more.

Notion Integrations

Integrations include Slack, Jira, GitHub, Asana, Google Drive, Figma, Trello, Webex, Datadog, and Panther.

Teams that need to coordinate work across multiple departments often turn to Asana for its flexible project and workflow management. It’s especially useful in terms of alignment for organizations with cross-functional projects, recurring processes, or distributed teams.

Asana stands out from Smartsheet by offering advanced automation, visual workflow builders, and a wide range of collaboration tools designed for complex, multi-team environments.

Why Asana Is a Good Smartsheet Alternative

For teams that need to coordinate work across departments, Asana offers features that go beyond what you’ll find in Smartsheet. I picked Asana because its workflow builder lets you automate handoffs and approvals between teams, making cross-team projects much easier to manage. 

The platform’s timeline, board, and calendar views help everyone stay on the same page, even when projects span multiple functions. Asana’s advanced rules and task assignment options also support complex, multi-step processes that require input from different groups.

Asana Key Features

Some other features that make Asana useful for work management include:

• Custom Fields: Add specific data points to tasks to track project details or priorities.
• Workload Management: Visualize team capacity and balance assignments across members.
• Milestones: Mark key project achievements to track progress toward goals.
• Forms: Collect and route work requests directly into projects with customizable forms.

Asana Integrations

Integrations include Slack, Google Drive, Microsoft Teams, Salesforce, Zoom, Jira Cloud, Dropbox, Outlook, Gmail, and Tableau.

If you’re looking for a work management platform with built-in time tracking, SmartTask is worth a closer look. It’s a strong fit for project-driven teams and service businesses that need to track hours alongside tasks and projects. Unlike Smartsheet, SmartTask combines project management, time tracking, and client collaboration in one place, helping you manage both work and billable time without switching tools.

Why SmartTask Is a Good Smartsheet Alternative

Unlike many other work management platforms, SmartTask includes integrated time tracking as a core feature, making it a strong Smartsheet alternative for teams that need to monitor hours and productivity. I picked SmartTask because you can log time directly on tasks, generate timesheets, and track billable hours without leaving the platform. 

The built-in timer and manual time entry options help teams capture work hours accurately for both internal and client projects. This focus on time tracking makes SmartTask especially useful for service businesses and project-based teams that need to manage both tasks and time in one place.

SmartTask Key Features

Some other features that make SmartTask appealing for work management include:

• Project Portfolio View: See all your projects in a single, consolidated dashboard.
• Task Dependencies: Establish dependencies to manage task sequencing and prevent bottlenecks.
• Built-In CRM: Track leads, deals, and client communications within the same platform.
• Customizable Workflows: Adapt task stages and processes to fit your team’s needs.

SmartTask Integrations

Integrations include Google Drive, Dropbox, Google Sheets, Google Calendar, Slack, Mailchimp, Twilio, Razorpay, Ozonetel, and Jotform.

Teams looking for a highly visual way to track projects often turn to monday.com. This platform is especially useful for IT, operations, and cross-functional teams that need to see project status at a glance and manage dependencies visually. Unlike Smartsheet, monday.com offers color-coded boards and timeline views that make it easy to spot bottlenecks and keep everyone aligned.

Why monday.com Is a Good Smartsheet Alternative

For teams that want a more visual approach to project management, monday.com offers a clear advantage. I picked monday.com because its color-coded boards, timeline, and calendar views make it easy to track project progress and spot issues quickly. You can drag and drop tasks, set up visual automations, and use customizable dashboards to monitor multiple projects at once. These features help teams stay organized and maintain visibility across complex workflows, making monday.com a strong alternative to Smartsheet for visual project tracking.

monday.com Key Features

Some other features in monday.com that are useful for work management include:

• Form Builder: Create custom forms to collect and route requests directly into boards.
• Workload Management: Visualize team capacity and assign tasks based on availability.
• File Management: Attach, preview, and organize files within tasks and projects.
• Audit Log: Track changes and user activity for better accountability and compliance.

monday.com Integrations

Integrations include Slack, Microsoft Teams, Google Drive, Outlook, Zoom, Dropbox, Jira, HubSpot, Salesforce, and Gmail.

Wrike is a cloud-based platform designed for teams that need advanced workflow automation and granular control over project processes. IT specialists and project managers who handle complex, multi-step projects will find Wrike’s automation, custom request forms, and dynamic dashboards especially useful. If you’re looking for more flexibility and automation than Smartsheet offers, Wrike stands out with its deep workflow customization and real-time reporting.

Why Wrike Is a Good Smartsheet Alternative

Wrike stands out for teams that need advanced workflow automation beyond what Smartsheet provides. I picked Wrike because its automation engine lets you build custom rules to trigger actions, assign tasks, and update statuses without manual input. The platform also offers dynamic request forms that route work based on user responses, which helps IT and operations teams manage complex intake processes. With real-time dashboards, you can monitor automated workflows and project progress at a glance.

Wrike Key Features

Some other features in Wrike that are useful for IT teams and project managers include:

• Gantt Chart View: Visualize project timelines and dependencies with interactive Gantt charts for better scheduling and resource planning.
• Document Proofing: Review, comment on, and approve files directly within tasks to keep feedback organized and accessible.
• Time Tracking: Log hours spent on tasks and projects to support accurate reporting and resource allocation.
• Role-Based Access Controls: Set granular permissions for users and groups to protect sensitive project data and manage access across teams.

Wrike Integrations

Integrations include Salesforce, HubSpot, Jira, GitHub, Microsoft Teams, Slack, Google Drive, Zoom, Outlook, and Dropbox.

Creative teams looking for a cloud-based platform to manage complex projects often turn to Screendragon. This tool is built for marketing, agency, and design teams that need advanced collaboration, resource management, and creative workflow features. If you’re struggling with scattered feedback and version control, Screendragon brings everything into one place for smoother creative project delivery.

Why Screendragon Is a Good Smartsheet Alternative

Unlike Smartsheet, Screendragon is purpose-built for creative project collaboration, making it a strong choice for marketing and agency teams. I picked Screendragon because it offers visual workflow design tools and built-in creative approval processes that help teams manage feedback and content versions in one place. 

The platform also supports resource management tailored to creative workloads, so you can allocate designers, copywriters, and other specialists efficiently. If your projects involve multiple rounds of creative review and collaboration, Screendragon’s specialized features address those needs directly.

Screendragon Key Features

Some other features in Screendragon that are valuable for creative and project-focused teams include:

• Budget Management: Track project budgets, expenses, and forecasts within the platform for better financial oversight.
• Digital Asset Management: Store, organize, and retrieve creative assets directly from project workspaces.
• Custom Reporting: Build tailored reports to analyze project performance, resource usage, and timelines.
• Task Automation: Set up automated task assignments and notifications to keep projects moving without manual intervention.

Screendragon Integrations

Integrations include Microsoft 365, Trello, Box, OneDrive, Jira, Google Drive, Slack, Microsoft Teams, Salesforce, and SAP.