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12 Best Data Extraction Software Shortlist

I have carefully evaluated and selected the top 12 data extraction software in this shortlist, with a note about why I've selected it:

  1. Rivery - Best for comprehensive data orchestration
  2. - Best for automating data imports to Google Sheets
  3. Dataddo - Best for handling complex data source integration
  4. Keebola - Best for flexible data operations management
  5. Oxylabs - Best for large scale data collection with proxy networks
  6. Apify - Best for web scraping and automation
  7. Altair Monarch - Best for data preparation from unstructured sources
  8. Hevo Data - Best for real-time data pipelines
  9. Bright Data - Best for ethical web data collection
  10. Astera Software - Best for enterprise-grade data mapping
  11. Fivetran - Best for automated data integration in the cloud
  12. Stitch Data - Best for quick setup of ETL processes

Data extraction software is essential in the modern data-driven landscape. They're critical for managing CRM email parsing, social media mining, and other business processes. Imagine using advanced OCR technology to scrape data from documents, using algorithms for document processing that bypass captchas in Chrome.

Instead of the time-consuming task of collecting data manually, use an extractor to export data for integration with dashboards. Some tools offer open-source solutions for increased customization. Data extraction software transforms unstructured data into valuable information, enhancing efficiency, and reducing errors in your business. This guide will explore the best options available for effective data management.

What is Data Extraction Software?

The data extraction software is an application that retrieves data from unstructured or semi-structured sources and transforms it into a more functional, structured format. These tools are indispensable for many professionals, from data scientists and business analysts to marketers and product managers.

They use these software solutions to gather valuable insights, make data-driven decisions, enhance business operations, and forecast trends. Data extraction solutions avoid duplication, extracting IP addresses, phone numbers, leads, and market research insights. This software serves as a bridge, connecting raw, often chaotic data to clear, actionable insights.

Overview of the 12 Best Data Extraction Software

1. Rivery - Best for comprehensive data orchestration

Rivery data extraction software interface
Here's the Rivery logic rivers feature, which orchestrate and transform an entire data workflow.

Rivery is a data integration platform that centralizes, organizes, and orchestrates data flow across all your sources. It excels in its comprehensive approach to data orchestration, facilitating the aggregation, transformation, and utilization of data from diverse sources in a streamlined way.

Why I Picked Rivery:

I prefer Rivery for data extraction because it offers a complete solution for orchestration. Its integration, processing, and distribution capabilities make it stand out. The user-friendly interface and broad range of features make it ideal for simplifying even complex tasks.

Standout features & integrations:

Rivery enables easy data orchestration without coding experience. Its DataOps solution promotes collaboration and transparency. The API is flexible for various data operations. Rivery supports over 100 data sources, including Google Analytics, Salesforce, LinkedIn, and Amazon S3. It integrates seamlessly into your tech stack for streamlined data orchestration.


The pricing for Rivery starts from $250/user/month. Keep in mind this is the starting price and additional functionalities may come at a higher cost.


  • Comprehensive approach to data orchestration
  • No-code environment for ease of use
  • Supports a wide variety of data sources


  • Starting pricing is higher than some competitors
  • Customization may require technical know-how
  • Additional costs for advanced features

2. - Best for automating data imports to Google Sheets data extraction software interface
Here's the data export state feature, which allows you to view how your data is transferred automatically from one app to another. automates importing data into Google Sheets for seamless and efficient data flow.

Why I Picked

In deciding on for this list, I considered its unique ability to sync data with Google Sheets. Many businesses already use Google Sheets in their daily operations, and's dedicated integration simplifies data import, making it the best for this purpose. Its automatic updates ensure data is always current, which can save considerable time and effort.

Standout features & integrations: has an automatic data refresh function and supports various data sources. Its integration with Google Sheets is particularly strong, providing simplicity and powerful data import capabilities.

Pricing: pricing starts from $11.99/user/month (billed annually). The starting price is based on the annual billing option.


  • Efficient integration with Google Sheets
  • Automatic data refresh function
  • Wide range of data source compatibility


  • Monthly pricing is only available with annual commitment
  • Lacks advanced data transformation features
  • Limited functionality beyond Google Sheets integration

3. Dataddo - Best for handling complex data source integration

Dataddo data extraction software interface
Here's Dataddo's central design, which allows you to keep track of and modify your data sources.

Dataddo is a potent data integration platform designed to simplify the process of extracting and connecting data from multiple sources. It shines in handling complex data source integration, making it an excellent solution for businesses grappling with diverse and complicated data sources.

Why I Picked Dataddo:

When selecting Dataddo for this list, I paid particular attention to its capability to handle complex data source integration. The platform’s ability to navigate the intricacies of data extraction from various sources makes it stand out. I determined it to be the best tool for complex data source integration due to its robustness and versatility in managing diverse data types and sources.

Standout features & integrations:

Dataddo simplifies data handling and analysis with powerful cloud-based features. It's easy to integrate with no coding required and works with platforms like Salesforce, HubSpot, and Google Analytics. Plus, it can handle multiple data sources for intricate integration.


Dataddo pricing begins from $20/user/month. This figure represents the starting point, with additional features and capabilities influencing the final price.


  • Skilled in handling complex data source integration
  • Cloud-based architecture for easy access
  • Variety of data source integrations


  • Higher starting price than some alternatives
  • No-code setup may limit customization options
  • Interface could be more intuitive

4. Keebola - Best for flexible data operations management

Keebola data extraction software interface
Here's the transformations tab in Keboola, which allows you to manipulate data in your project.

Keebola is a data operations platform that delivers high flexibility when handling, orchestrating, and managing data from multiple sources. It provides an adaptive environment that lets you tailor data operations to your unique needs.

Why I Picked Keebola:

I selected Keebola for its robust approach to data operations management. This platform stands out due to its flexibility, allowing users to adjust the platform to their unique data needs rather than the other way around. I deemed Keebola the best tool for flexible data operations management due to its powerful customization options and adaptable approach to handling data.

Standout features & integrations:

Keebola is a flexible tool that offers customized data solutions and adapts to user needs. It supports various data sources and destinations, including Google Analytics, SQL databases, and AWS.


Pricing for Keebola starts from $29/user/month. This is the base price for the most basic plan, with costs increasing with additional features or more extensive data operations.


  • High degree of flexibility for data operations
  • Wide range of integrations with popular services
  • Robust data orchestration capabilities


  • Higher starting price than some alternatives
  • May require technical know-how for custom operations
  • Interface could be more intuitive

5. Oxylabs - Best for large scale data collection with proxy networks

Oxylabs data extraction software interface
Here's the control panel in Oxylabs, which you can see proxy usage stats grouped by day, targets, or subnets and also where you can set the authorization IPs for the data center proxies.

Oxylabs provides advanced data collection tools that leverage vast proxy networks. The platform excels in assisting with significant scale data scraping tasks, ensuring undetected and efficient data gathering.

Why I Picked Oxylabs:

I chose Oxylabs due to its extraordinary capability to handle large-scale data collection tasks using its extensive proxy networks. It stood out from other tools with its real-time crawler and residential proxy services, designed for tasks where vast amounts of data must be gathered promptly. Considering its advanced features and vast proxy network, it is best suited for large-scale data collection.

Standout features & integrations:

Oxylabs is a popular tool with numerous useful features. It boasts of having a vast residential and data center proxy network, along with a real-time crawler for search engines and e-commerce websites. This broad proxy network ensures anonymity and successful data scraping, even when dealing with large scales of data. Oxylabs is also compatible with many programming languages and data-scraping tools like Python, Java, Node.js, and more. This compatibility makes it easy to integrate Oxylabs into various data operations workflows.


Oxylabs pricing varies based on scale and services used. Residential proxies start at $300/month with 20GB of data ($15/GB) and custom pricing for larger operations.


  • Large and reliable proxy network
  • Real-time crawler for efficient data collection
  • Supports a wide range of integrations and programming languages


  • Pricing may be high for smaller scale operations
  • Cost per GB can add up quickly for extensive tasks
  • Complex features may require technical expertise

6. Apify - Best for web scraping and automation

Apify data extraction software interface
Here's Apify's console overview, which is a strong platform for web scraping and automation.

Apify is a cloud-based platform designed to automate web scraping tasks. It provides the tools to extract, process, and manage data from various online sources, making it ideal for web scraping and automation.

Why I Picked Apify:

I selected Apify for its extensive web scraping capabilities and well-structured interface that simplifies automation tasks. What sets it apart from other tools is its unique combination of ready-made web scrapers, known as 'actors,' and its ability to build custom solutions. Given its robust capabilities in these areas, it rightfully earns the title of being best for web scraping and automation.

Standout features & integrations:

Apify has a vast collection of pre-built actors that are useful for typical web scraping tasks. These actors can be personalized to match specific requirements without much hassle. Additionally, it provides a platform for creating customized web scraping tools. Apify is compatible with multiple platforms, such as Google Sheets, Amazon S3, Microsoft Power Automate, and Zapier. It also allows webhooks, which makes it adaptable to integrate with other services.


Apify's pricing starts at $49/month with 100 compute units. Higher tiers include priority support and more data retention. Monthly or annual billing available.


  • Extensive library of pre-built actors
  • Flexibility to build custom scraping tools
  • Robust integrations with common data platforms


  • Higher pricing tier compared to some other tools
  • Might require technical knowledge to utilize custom actors fully
  • The cost can add up for larger data operations

7. Altair Monarch - Best for data preparation from unstructured sources

Altair Monarch data extraction software interface
Here's Altair Monarch's spreadsheets, which uses multiple tabs, merged cells, specialized casing, and more, to easily and quickly extract data.

Altair Monarch is a data preparation software that turns unstructured and semi-structured data into structured data sets. It is beneficial when dealing with complex data sources that don't fit neatly into traditional data tables, demonstrating its efficacy in handling data from unstructured sources.

Why I Picked Altair Monarch:

I picked Altair Monarch due to its unmatched prowess in extracting and preparing data from a multitude of unstructured sources, something that sets it apart in the data tool landscape. Its capabilities extend to processing data from PDFs, text files, and even web-based data. That's why I firmly believe Altair Monarch to be the best for data preparation from unstructured sources.

Standout features & integrations:

Altair Monarch provides a user-friendly data preparation platform that doesn't require advanced programming skills to extract and clean data. Its key features include the ability to connect to various data sources, transform data, and an intuitive interface for creating data models. Altair Monarch also integrates with major databases, BI tools, and cloud storage providers, making it adaptable to handle data from diverse sources.


Altair Monarch starts at $1,950/user/year ($162.5/user/month with annual billing). Note that premium features cost extra.


  • Excellent at handling unstructured and semi-structured data
  • No-code data preparation environment
  • Wide range of data source integrations


  • High starting price point
  • Premium features come at additional costs
  • Less suitable for handling structured data sources

8. Hevo Data - Best for real-time data pipelines

Hevo Data extraction software interface
Here's the screenshot of Hevo's pipeline overview.

Hevo Data is a fully-managed data integration platform that enables users to easily build and manage real-time data pipelines. It stands out for its ability to handle heavy data flows and deliver real-time insights, making it an ideal choice for managing real-time data pipelines.

Why I Picked Hevo Data:

I chose Hevo Data due to its unrivaled capability in creating and managing real-time data pipelines. The platform stands out with its user-friendly interface, effortless integration, and real-time data processing capabilities, which is why I have judged it the best in this category.

Standout features & integrations:

Hevo Data offers a user-friendly interface that doesn't require coding, making it easy to create data pipelines. Its key features include automated data transformation, schema detection, and data lineage tracking. Hevo Data provides over 100 pre-built integrations, which cover databases, cloud storage solutions, and popular SaaS applications. This wide range of integrations makes it effortless for users to connect different data sources.


Hevo Data starts at $249/month and includes data ingestion and transformation. Additional services may have extra fees.


  • Easy-to-use, no-code interface
  • Over 100 pre-built integrations
  • Real-time data processing


  • Basic pricing does not include all features
  • May require some initial learning to fully utilize
  • Additional services come with extra costs

9. Bright Data - Best for ethical web data collection

Bright Data extraction software interface
Here's the data collector feature in Bright Data, which allows you to collect massive amounts of public web data without investing in software or hardware infrastructure.

Bright Data is a leading web data collection platform that empowers businesses with accurate and comprehensive data insights. It prioritizes ethical data collection practices, making it a reliable choice for organizations that value responsible data handling.

Why I Picked Bright Data:

While comparing multiple data collection tools, I found Bright Data to be remarkable in its commitment to ethical data practices. It stands out for its thorough compliance with various data privacy regulations and commitment to transparency, which makes it an ideal tool for ethical web data collection.

Standout features & integrations:

Bright Data offers data collection options, like web scraping and proxy networks, with advanced features like automated extraction and geo-specific requests. Integrating with existing tech stacks is easy using common programming languages like Python, Node.js, and Java.


The pricing for Bright Data starts from $500/month (billed annually). This plan offers basic features and additional cost for more advanced services.


  • Committed to ethical data practices
  • Advanced data extraction features
  • Supports a range of programming languages


  • Pricing is on the higher side
  • Might be complex for beginners
  • Advanced features require additional payment

10. Astera Software - Best for enterprise-grade data mapping

Astera Software data extraction software interface
Here's the data migration process flow diagram in Astera.

Astera Software simplifies complex data mapping for large organizations dealing with vast data ecosystems.

Why I Picked Astera Software:

In my search for enterprise-grade data mapping tools, Astera Software rose because of its advanced features catering to large-scale data mapping needs. Its standout ability to handle multiple data formats and sources, alongside an intuitive interface, justifies my choice for it being best suited for enterprise-grade data mapping.

Standout features & integrations:

Astera Software shines with its powerful mapping capabilities, including dealing with hierarchical data formats and various transformations. It also allows the automation of data workflows, saving valuable time for businesses. Astera Software integrates well with various databases, such as Oracle, MS SQL Server, and MySQL. It also supports standard data formats, including XML, Excel, HTML, JSON, and CSV, providing flexibility to the users.


Astera Software's pricing starts from $300/user/month. This entry-level plan includes the basic features needed for data mapping and integration.


  • Powerful data mapping capabilities
  • Supports a variety of data sources and formats
  • Provides workflow automation


  • High starting price might be a barrier for smaller businesses
  • May require technical expertise to make full use of its features
  • Some users may find the interface a bit complex

11. Fivetran - Best for automated data integration in the cloud

Fivetran data extraction software interface
Here's the connector overview in Fivetran, which displays all of the user's connectors along with the time and date that each one was most last updated.

Fivetran is a fully-managed cloud data integration tool that enables automatic extraction, transformation, and data loading from multiple sources to a centralized data warehouse. This tool is handycx for integrating data across various cloud platforms.

Why I Picked Fivetran:

I selected Fivetran because of its impressive capabilities in automating data integration tasks in cloud environments. With its exceptional ability to handle multiple data sources and its robust automation features, Fivetran stands out from its peers, making it the tool of choice for automated data integration in the cloud.

Standout features & integrations:

Fivetran offers powerful data pipeline capabilities, data transformation tools, and reliable cloud-based data integration support. Its integrated connectors make integrating with multiple data sources easy, simplifying the integration process. Some of the data sources Fivetran integrates with include databases, event-tracking tools, and cloud services. Popular integrations include Salesforce, NetSuite, Google Analytics, and databases like MySQL, PostgreSQL, and SQL Server.


The pricing for Fivetran starts from $15/user/month. Please note, pricing can vary based on data volumes and specific integration requirements.


  • Exceptional automation capabilities
  • Supports a wide range of data sources
  • Strong focus on cloud data integration


  • Pricing can be complex and may increase with data volumes
  • Could be overkill for small-scale data integration needs
  • Might require technical expertise for complex integrations

12. Stitch Data - Best for quick setup of ETL processes

Stitch Data extraction software interface
Here's the screenshot of the product dashboard of Stitch.

Stitch Data is a cloud-first, developer-focused platform for rapidly moving data. This tool facilitates easy extraction, transformation, and loading (ETL) of data from a multitude of sources to a destination of your choice. It's particularly known for its quick setup, thus making it ideal for fast-tracking ETL processes.

Why I Picked Stitch Data:

I chose Stitch Data for its simplicity and speed. Unlike many other tools, Stitch Data distinguishes itself with an easy-to-use interface that enables quick setup of ETL processes. Its commitment to fast deployment and ease-of-use makes it my top pick for those looking for rapid ETL setup.

Standout features & integrations:

Stitch Data simplifies ETL with replicator technology and user-friendly interface. It integrates with various data sources and destinations, including MySQL, PostgreSQL, MongoDB, Salesforce, Zendesk, and Google Analytics. Extensive documentation is also available for setup and troubleshooting.


Stitch Data starts at $100/month, with possible increases based on monthly row replication. Pricing is a flat fee that covers all users and data volume up to a limit.


  • Rapid setup for ETL processes
  • Extensive documentation and support
  • User-friendly interface suitable for non-technical users


  • Pricing can increase significantly with high data volumes
  • Limited transformation capabilities compared to some competitors
  • Advanced features may require technical knowledge

Other Noteworthy Data Extraction Software

Below is a list of additional data extraction software that I shortlisted, but did not make it to the top 12. Definitely worth checking them out.

  1. Weld - Good for real-time data extraction from the web
  2. Browse AI - Good for automating web-based tasks without coding
  3. StreamSets - Good for managing data in motion across any platform
  4. nuvo - Good for straightforward data extraction with artificial intelligence (AI)-powered recognition
  5. Evaboot - Good for bulk data extraction from web pages
  6. ParseHub - Good for extracting data from dynamic and JavaScript-heavy websites
  7. - Good for large-scale web data extraction and crawling
  8. - Good for data extraction with pre-built web scraping templates
  9. Acodis - Good for transforming unstructured data into actionable insights
  10. PhantomBuster - Good for automating repetitive online tasks with ready-to-use APIs
  11. Hexomatic - Good for automating online research and data extraction workflows
  12. ReportMiner - Good for extracting business data trapped in static documents
  13. Diffbot - Good for extracting web data via machine learning
  14. WhereScape RED - Good for automating the design, development, and deployment of data infrastructure
  15. Relational Junction - Good for creating a unified data warehouse from SaaS applications

Selection Criteria for Data Extraction Software

When selecting the best data extraction tools, I've personally delved deep into the functionality, features, and usability of a wide range of tools. I tested and evaluated over 30 different data extraction tools, but I specifically sought out solutions that excel in core functionality, key features, and usability for efficient data collection and processing.

Core Functionality:

Data extraction tools should enable the user to:

  • Extract data from various sources including databases, APIs, web pages, documents, and more.
  • Transform the extracted data into a structured format for easy analysis.
  • Schedule automatic data extractions to keep the data updated.
  • Store and manage the extracted data securely.

Key Features:

The most important features to look for in data extraction software are:

  • Data Transformation: Ability to convert extracted data into a structured format that can be easily understood and used for analysis.
  • Automation: This allows scheduled data extraction processes, saving time and ensuring consistent data updates.
  • Compatibility: The tool should be able to extract data from a wide variety of sources, be it databases, web pages, files, or cloud sources.
  • Security: The tool should have strong security measures to protect sensitive data.


When it comes to usability, there are several factors to consider:

  • User Interface: For data extraction tools, a clear and intuitive user interface is crucial. Users should be able to easily navigate through the tool, set up extraction tasks, and view results without requiring extensive technical knowledge.
  • Onboarding and Support: Tools should provide robust documentation, tutorials, and support to help new users understand the functionality. A dedicated customer support team that can assist with any issues or questions is a significant plus.
  • Customizability: Every user has unique needs, so the tool should be customizable to cater to various use-cases. Users should be able to easily modify extraction tasks, data format, storage options, and more.
  • Integration: The tool should integrate well with other popular platforms for data analysis, storage, and reporting, allowing users to easily move data across their data ecosystem.

Most Common Questions Regarding Data Extraction Software (FAQs)

What are the benefits of using data extraction software?

Benefits of Using Data Extraction Software:

  • Saves time by automating the data-gathering process.
  • Reduces errors and increases accuracy for reliable data collection.
  • Structures and organizes data, making it ready for analysis.
  • Works continuously, thereby improving productivity.
  • Offers scalability and can handle large amounts of data.

How much do these data extraction tools typically cost?

The pricing of data extraction tools varies greatly depending on their features, capabilities, and the scale at which you're using them. Some tools offer free tiers or trials, while others might cost from around $20/user/month to several hundred dollars a month for enterprise-grade solutions. It's essential to look at the specific pricing models of each tool to understand what fits your budget and needs.

What are the typical pricing models for data extraction tools?

Most data extraction tools follow a subscription-based pricing model, where users pay a monthly or annual fee. Some might offer tiered pricing based on features, the amount of data extracted, or the number of users. Other tools use usage-based pricing, where you pay for the amount of data you extract.

What is the range of pricing for data extraction tools?

Pricing for data extraction tools can range widely based on features, scalability, and the level of support provided. You can find tools starting as low as $20/user/month going up to enterprise solutions that can cost several hundred dollars per month.

What is the cheapest and most expensive data extraction software?

Among the tools mentioned, ParseHub and PhantomBuster offer some of the most affordable plans, starting around $30/month. On the higher end, enterprise-grade solutions like Astera Software can cost several hundred dollars monthly.

Are there any free data extraction tools available?

Several data extraction tools offer free tiers or trial periods, allowing you to test their capabilities before committing to a paid plan. Examples include ParseHub and PhantomBuster. However, these free options usually come with limitations, such as the amount of data that can be extracted or the number of extraction tasks you can run.

More Data Extraction Software Reviews


In summary, the quest to find the perfect data extraction software depends on your organization's unique needs and objectives. Prioritizing tools with robust core functionality, essential features, and superior usability can pave the way for effective data management and informed decision-making.

Here are three key takeaways to guide your decision-making process:

  1. Identify Your Needs: Define what you want from the data extraction tool. Whether it's automating data extraction processes, transforming unstructured data into a structured format, or ensuring secure storage and management of extracted data, your specific needs should guide your selection.
  2. Consider Key Features: Look out for key features such as data transformation capabilities, automation, compatibility with various data sources, and security measures. These features can significantly enhance the tool’s functionality and ensure it aligns with your organizational requirements.
  3. Usability Matters: A tool with an intuitive interface, robust customer support, extensive customization options, and integration with other platforms will provide a better user experience and boost productivity.

The right data extraction software simplifies data gathering and processing and empowers your organization to derive meaningful insights and make data-driven decisions.

What do you think?

Finally, I recognize that the world of data extraction software is vast, and there might be some excellent solutions that I've overlooked. If you've come across a great tool that isn't on this list, or if you have personal experiences with any of the ones I've mentioned, I'd love to hear from you. Your input could help other readers make a more informed choice. Thanks for reading!

By Paulo Gardini Miguel

Paulo is the Director of Technology at the rapidly growing media tech company BWZ. Prior to that, he worked as a Software Engineering Manager and then Head Of Technology at Navegg, Latin America’s largest data marketplace, and as Full Stack Engineer at MapLink, which provides geolocation APIs as a service. Paulo draws insight from years of experience serving as an infrastructure architect, team leader, and product developer in rapidly scaling web environments. He’s driven to share his expertise with other technology leaders to help them build great teams, improve performance, optimize resources, and create foundations for scalability.