Rightsize Your Licenses and Cut Software Spend with Setyl

Last updated on Aug 13, 2026

Overspending on software and SaaS licenses? Unsure which licenses are actively used, underutilized, or no longer needed? Tired of reactive firefighting, missed software renewal deadlines, and outdated spreadsheets? Looking for a more dynamic approach to software license management?

TABLE OF CONTENTS Why Use Setyl for License Rightsizing? How Does Setyl’s License Rightsizing and Software Cost Savings Functionality Work? Surface Software Savings with a Free Setyl Trial Who Uses Setyl for Software Asset and License Management? How Else Does Setyl Help IT Teams Manage Software Assets and Reduce Spend? Learn More About Setyl

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Connect your systems to Setyl for instant visibility into license usage, rightsize your licenses both in the short and long term, and reduce software spend.

Setyl is an IT asset and software license management platform that imports and maps data from Microsoft, Google Workspace, Okta, and many other IT systems and business applications to provide automated license insights across your software estate. Use this data to quickly identify unused and inactive licenses, calculate potential savings ahead of renewals, and make more informed software purchasing decisions.

These license management capabilities form part of Setyl's broader software asset management (SAM) solution, helping IT teams manage software applications, SaaS subscriptions, vendors, renewals, and IT spend in one platform.

Why Use Setyl for License Rightsizing?

Setyl customers typically identify between $30,000 and $80,000 in potential savings from Microsoft licenses alone after connecting their environment.

Plug and Play: Get Automated License Usage Insights Instantly

Simply connect your Microsoft, Google Workspace, Okta, and other systems (Adobe Creative Cloud, Zoom, Slack, and more) to automatically surface license usage insights in Setyl.

Where available, these integrations automatically sync license names, seat counts, assignees or groups, and user activity into Setyl. Combined with existing employee and pricing information, Setyl creates a complete picture of license utilization and highlights active, inactive, and unassigned licenses.

This helps you maintain accurate records, eliminate manual administration and unreliable spreadsheets, and receive proactive insights automatically.

With a direct connection to Microsoft 365, Setyl automatically displays license assignees and their last activity dates, a breakdown of active, inactive, and spare licenses, and the potential cost savings from canceling unused licenses.

Rightsize Licenses and Reduce Software Spend

Setyl identifies who is using each license across employees, departments, and locations. The platform flags any licenses that have not been used in the past 90 days, as well as those assigned to offboarded users and users from merged accounts. Based on this data, Setyl calculates the potential savings opportunities from reclaiming or removing unused licenses.

Use these insights to rightsize your licenses: audit license usage, inform renewal decisions, and cancel seats you no longer need — both immediately and through continuous monitoring.

Most Setyl customers identify software savings that exceed the cost of the platform itself shortly after implementation, delivering a rapid return on investment (ROI).

*Setyl’s license rightsizing report provides an overview of license usage and potential cost savings across all software vendors, plus detailed breakdowns for each individual license.*

Surface Software Usage Trends Over Time

Unlike most systems that retain data for up to 30 or 90 days, data imported into Setyl is stored long term.

Review this data to uncover patterns, build meaningful benchmarks, and gain a more complete view of software utilization to better support purchasing decisions.

Move from High-Level Dashboards to Detailed Reports

Setyl provides both high-level visibility and detailed operational insights into software license usage, spend, and cost-saving opportunities.

Track and compare software usage, renewals, license utilization, and IT spend data across your organization from the main dashboard. Then drill into individual applications and licenses to see assignees, activity levels, and other detailed information.

These reports help IT teams make more informed software asset management decisions while providing leadership with clear, easy-to-understand summaries of software usage and spending.

Setyl’s All Apps overview provides a centralized view of your software portfolio, highlighting renewal information, license usage, and cost-saving opportunities to help you make more informed software management decisions.

How Does Setyl’s License Rightsizing and Software Cost Savings Functionality Work?

Setyl offers out-of-the-box integrations with core IT systems such as Microsoft Entra, Google Workspace, Okta, and JumpCloup, as well as direct License Intelligence connections with a growing number of business applications, including Microsoft 365, Adobe Creative Cloud, Zoom, and Slack.

Individually or together, these integrations automatically import license assignments and user activity into Setyl, making it easy to identify unused, inactive, and unassigned licenses. By adding license pricing information, Setyl also calculates how much you could save by removing unused license seats before your next SaaS or software renewal.

Surface Software Savings with a Free Setyl Trial

Experience Setyl’s license rightsizing and software cost savings capabilities for yourself with a 7-day, no-cost, no-commitment trial of the IT asset and license management platform.

The trial allows you to connect your own systems and get access to Setyl’s full license audit functionality, helping you uncover current license usage insights and see how much you could save today — in just a few clicks and a few hours.

During your trial, you’ll be able to:

Connect your systems to automatically import and map licenses
Expose unused and inactive licenses
Identify licenses assigned to offboarded and merged users
Automatically calculate potential savings

Book a date and time to get started at setyl.com/demo

Who Uses Setyl for Software Asset and License Management?

Organizations that gain the most value from Setyl’s software asset management and license rightsizing capabilities are typically midsize and large businesses with between 80 and 3,000 employees.

Most customers already use Microsoft 365 and Entra or Google Workspace. Many also use Okta, JumpCloud, an HRIS platform, and/or other IT and business systems that integrate with Setyl to combine data and surface actionable insights.

IT teams are the primary users of Setyl, but its user-friendly interface often encourages adoption across the business, making it easy for Finance and other departments to access the information they need.

How Else Does Setyl Help IT Teams Manage Software Assets and Reduce Spend?

License rightsizing is just one part of Setyl's broader software asset management (SAM), hardware asset management (HAM), and IT spend management platform. By bringing together software, hardware, vendors, spend, and user data in one place, Setyl helps IT teams reduce costs, improve governance, and scale operations.

Additional capabilities include:

Full Visibility Across Your Software Estate

Gain a centralized view of all software applications, SaaS subscriptions, and licenses across your organization. Setyl consolidates key information, including usage, spend, renewal dates, pricing structures, security details, admins, assigned users, and linked hardware, into a single platform. Native integrations automatically import much of this data, reducing manual effort while keeping records accurate and up to date.

Effective Software Renewal Tracking

Never miss another renewal deadline. Setyl provides a clear timeline of upcoming renewals, notice periods, and contract milestones across your software portfolio. Automated reminders help software owners take action early, giving you time to negotiate contracts, eliminate unused licenses, and avoid unwanted auto-renewals.

*Setyl’s software renewal timeline provides a clear view of upcoming license and contract renewals, and notice periods, helping IT teams stay ahead of renewals and avoid unnecessary costs.*

Granular IT Spend Tracking

Track hardware and software spending in one place. Break down costs by legal entity, department, location, vendor, or even individual employee, to understand what’s driving IT spend, identify savings opportunities, and make more informed budgeting decisions.

Robust Vendor Management and Audits

Record vendor information, including contractual, technical, security, compliance, and ownership. Built-in vendor audits with customizable questionnaires make it easier to manage due diligence, support security reviews, and prepare for audits.

Vendor profiles in Setyl’s license management platform store key vendor information, including security audit questionnaires that can be sent directly to third parties for completion.

User Management and Offboarding Workflows

View every employee's assigned hardware, software, licenses, and admin roles in individual user profiles. HRIS integrations automatically trigger onboarding and offboarding workflows as soon as a join or leave date is recorded against an employee, preventing delays and ensuring timely access provisioning and asset recovery, reducing security risks while avoiding unnecessary software costs.

Complete IT Asset Management

In addition to software asset and license management, Setyl offers market-leading hardware asset management capabilities across the full asset lifecycle. Track procurement, assignments, warranties, depreciation, compliance, and lifecycle status alongside your software assets in a single platform.

The main Setyl dashboard gives IT teams an overview of all hardware and software assets, users, and IT spend, along with reminders of upcoming tasks such as license renewals and assets reaching their end of life.

On-Hand Guidance at Every Step

The Setyl team supports you throughout implementation and beyond. Every customer receives unlimited onboarding assistance, product training, and ongoing support to help maximize value from the platform.

Learn More About Setyl

Visit setyl.com and book a demo of the platform to explore all features and benefits.